Interview Confirmation Letter
Dear [Applicant's Name],
RE: Interview Confirmation
I am writing to confirm your upcoming interview for the position of [Position Title] at [Company Name]. We appreciate your interest in our organization and would like to inform you that you have been shortlisted for an interview.
Details of the interview are as follows:
Date: [Interview Date]
Time: [Interview Time]
Location: [Interview Location]
We kindly request that you arrive at least 10 minutes prior to your scheduled interview time. The interview process is estimated to take approximately [duration] and will include [specific details about the interview format or activities, if applicable].
Please bring the following documents with you on the day of the interview:
1. Updated resume/CV
2. List of references
3. Any relevant certifications or supporting documents
If you have any special requirements or need any accommodations during the interview process, please let us know in advance so that we can make the necessary arrangements.
Should you have any questions or require further information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].
We look forward to meeting you in person and discussing your qualifications further. Thank you for considering [Company Name] as your potential employer.
Best regards,
[Your Name]
[Your Title/Position]
[Company Name]
[Company Address]
[City, State, ZIP]
[Email Address]
[Phone Number]
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Interview Confirmation Letter
I am writing to confirm my interview with [person or group of people] which was scheduled on [date] at [location].
Interview Confirmation Letter
This is to confirm your interview with [person or group of people] on [date] at [location]. If you require any assistance in finding the location please contact [me, us] on [phone number, email].
Interview Confirmation Letter
I am writing to confirm your interview with [person or group of people] on [date] at [location]. If you require any assistance in finding the location please contact [me, us] on [phone number, email]. I genuinely appreciate a prompt confirmation from your side. Looking forward to meeting you there.
Interview Confirmation Letter
I am writing to confirm my interview with [person or group of people] which was scheduled on [date] at [location]. I genuinely appreciate a prompt confirmation from your side.
Interview Confirmation Letter
I would like to confirm our interview that was scheduled on [date]. We shall meet at [location] as decided before. Looking forward to meeting you there.
Interview Confirmation Letter
This is a confirmation email to your interview with [Mr. X] on [some date] at [time]. Attached to this email is the location map and directions.
Should you have queries or require any clarifications, please do not hesitate to contact me on the numbers below.
If for any reason you wish to cancel your interview, I appreciate a prompt and early notification from your side.
Looking forward to your presence.
Formal Interview Confirmation Letter
Subject: Confirmation of Interview – [Position Name]
Dear [Interviewer's Name],
I am writing to confirm my interview for the position of [Position Name] at [Company Name], scheduled on [Date] at [Time]. I am looking forward to discussing my qualifications and learning more about the role and your organization.
Please let me know if any additional information or documents are required prior to the interview.
Thank you for the opportunity. I look forward to meeting with you.
Sincerely,
[Your Name]
[Contact Information]
Casual Email Interview Confirmation
Subject: Interview Confirmation – [Position Name]
Hi [Interviewer's Name],
I’m writing to confirm my interview for [Position Name] on [Date] at [Time]. I’m excited to meet you and discuss how I can contribute to [Company Name].
Please let me know if there’s anything specific I should prepare or bring along.
Thanks,
[Your Name]
Quick Message Confirmation for Virtual Interview
Subject: Virtual Interview Confirmation
Dear [Interviewer's Name],
I would like to confirm my virtual interview for the [Position Name] role scheduled on [Date] at [Time]. I have ensured that my technology setup is ready for the meeting.
Looking forward to our conversation.
Best regards,
[Your Name]
Professional Interview Confirmation for Senior Position
Subject: Confirmation of Interview – [Senior Position Name]
Dear [Interviewer's Name],
I am pleased to confirm my interview for the position of [Senior Position Name] at [Company Name] on [Date] at [Time]. I have reviewed the role requirements and am eager to discuss my experience and suitability for the position.
Please let me know if any additional materials are required prior to our meeting. Thank you for considering my application.
Sincerely,
[Your Name]
[Contact Information]
Heartfelt Interview Confirmation Email
Subject: Excited to Confirm My Interview
Dear [Interviewer's Name],
I am delighted to confirm my interview for the [Position Name] on [Date] at [Time]. I sincerely appreciate the opportunity to discuss how my skills and experiences align with the goals of [Company Name].
Thank you for arranging this meeting. I look forward to our conversation and learning more about your team.
Warm regards,
[Your Name]
Formal Confirmation for Panel Interview
Subject: Interview Confirmation – [Position Name]
Dear [Interviewer's Name],
I am writing to confirm my participation in the panel interview for the [Position Name] position scheduled on [Date] at [Time]. I am prepared to discuss my qualifications and answer any questions from the panel members.
Kindly let me know if there are any specific topics I should prepare for.
Thank you,
[Your Name]
Informal SMS/Message Interview Confirmation
Hi [Interviewer's Name],
Just confirming our interview for the [Position Name] role on [Date] at [Time]. Looking forward to chatting with you!
Thanks, [Your Name]
Confirmation Letter for Rescheduled Interview
Subject: Confirmation of Rescheduled Interview
Dear [Interviewer's Name],
I would like to confirm the rescheduled interview for the [Position Name] role on [New Date] at [New Time]. I appreciate your flexibility and am eager to discuss how I can contribute to [Company Name].
Please let me know if any additional information is needed.
Sincerely,
[Your Name]
What / Why: Understanding Interview Confirmation Letters
An interview confirmation letter is a formal or informal communication sent to confirm attendance for a scheduled interview.
- Purpose includes:
- Demonstrating professionalism and courtesy
- Ensuring mutual agreement on date, time, and location
- Providing an opportunity to clarify requirements
- Reinforcing interest in the position
Who Should Send an Interview Confirmation Letter
- Job applicants confirming scheduled interviews
- Candidates for internships or volunteer roles
- Professionals attending virtual or in-person interviews
- Anyone invited to participate in a panel or one-on-one interview
Whom These Letters Are Addressed To
- Interviewer(s) conducting the interview
- HR representatives coordinating interviews
- Panel members if a group interview is scheduled
- Company or organization representatives responsible for scheduling
When to Send an Interview Confirmation Letter
- Immediately after receiving an interview invitation
- After a reschedule has been proposed and accepted
- Prior to virtual or in-person interviews to verify participation
- When additional details or clarifications are required from the interviewer
How to Write and Send an Interview Confirmation Letter
- Begin with a clear subject line (e.g., "Interview Confirmation – Position Name")
- Address the recipient politely
- Confirm the date, time, and mode (in-person or virtual) of the interview
- Express appreciation for the opportunity
- Include any necessary information or documents requested
- Send promptly via email, official portal, or printed letter
Formatting Guidelines for Interview Confirmation Letters
- Length: concise, 1–2 short paragraphs for email; up to 1 page for formal letters
- Tone: professional, polite, and enthusiastic
- Wording: clear confirmation, mention of position, and gratitude
- Style: formal or semi-formal depending on the role
- Mode: email, printed letter, or message as appropriate
- Etiquette: proofread, polite, and timely
Requirements and Prerequisites Before Sending
- Accurate interview details (date, time, location, interviewer name)
- Any instructions provided by the company or HR
- Availability of necessary documents or preparation materials
- Confirmation of technology readiness for virtual interviews
After Sending / Follow-up Steps
- Prepare for the interview as per instructions
- Keep a copy of the confirmation for reference
- Arrive on time or log in early for virtual interviews
- Send a polite thank-you note post-interview to reinforce interest
Pros and Cons of Sending an Interview Confirmation Letter
Pros:
- Demonstrates professionalism and reliability
- Confirms mutual understanding of interview details
- Provides an opportunity to clarify questions
- Reinforces positive impression
Cons:
- Minor if sent late or with errors
- Can highlight scheduling conflicts if not accurate
Common Mistakes to Avoid
- Failing to send confirmation in a timely manner
- Omitting crucial details such as date, time, or position
- Using overly casual or unprofessional language
- Neglecting to mention any requested documents or preparation
Tricks and Tips for Effective Interview Confirmation
- Respond within 24 hours of receiving the invitation
- Use a clear and specific subject line
- Keep the message concise and focused
- Express enthusiasm for the opportunity
- Double-check names, dates, and contact information
Elements and Structure of an Interview Confirmation Letter
- Subject line clearly indicating confirmation
- Greeting with recipient’s name
- Clear statement confirming date, time, and location/mode
- Brief expression of gratitude or enthusiasm
- Optional note about required documents or preparation
- Closing with sender's name and contact information
FAQ About Interview Confirmation Letters
Q: Is it necessary to confirm a virtual interview?
A: Yes, it ensures that both parties are prepared technologically and logistically.
Q: Can I confirm via text or message instead of email?
A: For informal interviews, yes; for formal roles, email or official communication is preferred.
Q: What if I need to reschedule?
A: Send a polite rescheduling request promptly and confirm the new date.
Q: How soon should the confirmation be sent?
A: Ideally within 24 hours of receiving the interview invitation.
Compare and Contrast with Other Pre-Interview Communications
- Versus Thank-You Letters: Confirmation letters precede the interview, while thank-you letters follow it.
- Versus Resignation of Interest Emails: Confirmation letters indicate continued interest; resignation letters indicate withdrawal.
- Versus Application Follow-Ups: Confirmation letters confirm existing arrangements; follow-ups inquire about status.
