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No Responsibility Letter

No Responsibility Letter

A no responsibility letter is a letter that is provided by an entity (individual or a company) to another entity whereby they declare that the other party is not responsible or liable for something, damage, or money for example.

Because a no-responsibility letter can apply to a very wide range of situations, it is impossible to give an example to each scenario. Instead, we will provide the general steps for writing the letter with specific examples. Use the sample letters and the instructions to create a letter that suits your need.

How to write a letter to elevate or cancel someone else’s responsibility?

Step by step instructions:
  • Identity the subject of the letter: the entity whom their responsibility is waived. If it is a person then provide full name, identification number, etc.
  • Specify what exactly they are not responsible for any more
  • List the exclusions, the things that they are still responsible for if they exist.
  • State the date when the no responsibility letter takes effect and the end date of applicable.

Sample letter: no responsibility for damages after installation

[Your Name]
[Your Address]
[Date]

To whom it may concern:

This letter is to confirm that [company name] is not responsible for damages that may occur to the [fire alarm system] in the [Rose Building] as a result of the installation of the QFB Air-conditioning System.

Regards

Sample letter: no responsibility for damages after installation

[Your Name]
[Your Address]
[Date]

To whom it may concern:

We, the management of the [Rose Building], confirm that [company name] shall not be responsible for the malfunction of the DCV Fire Alarm System after the removal of two smoke detectors from the building basement.

Regards

Sample letter: no responsibility for using an incompatible spare part

[Your Name]
[Your Address]
[Date]

To whom it may concern:

I, [John Smith], hereby confirm that [Mr. Mechanic] shall not be responsible for any damage that may occur to me or to my vehicle [vehicle description: plate number, chassis, etc.] after the installation of the [XYZ spare part].
I am fully aware of the consequences that may result from this and I take full responsibility for my actions.

Sincerely,



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No Responsibility Letter