Meeting Request Email and Letter Sample

Meeting Request Email and Letter Sample

Dear [Recipient Name]
I am writing to request a meeting with you to discuss [topic/topics to discuss]. Please tell me your available dates and timings and I will adjust accordingly.
I appreciate your consideration and hope to meet you soon. Thank you for your time.
Best Regards

Sample Email / Letter to Request Meeting

Dear [Recipient Name]
My name is […] and I am contacting you on behalf of [company name], which is [describe company activities].
I appreciate if we can meet at a mutually convenient time to talk about [topic/topics].
Thank you for your consideration and your time. I am looking forward to meet you.
Best Regards

Request for Meeting Letter and Email Sample

Dear [Recipient Name]
My name is [….] and I am contacting you on behalf of [company name], which is [describe company activities].
I would like to request for a meeting with someone from the [management/marketing department/etc…] to discuss [topic or topics].
Anytime between [date and time 1] and [date and time 2] would be great but I am more willing to adjust to another convenient date and time of your choice.
Thank you very much for your time. I look forward to hearing from you.
Best Regards

Meeting Request Email and Letter Sample

Dear [Recipient Name]
My name is […] from [company name], which is a [company description].
I am trying to locate someone from the [marketing department, accounting department, etc…] to meet and discuss [topic or topics].
I appreciate if you could point me in the right direction by providing the name and contact details of the most suitable person.
Thank you very much for your time.
Best Regards

How to ask and schedule a formal business meeting appointment with a client via email

1) Introduce your self.

2) If you were referred by someone, mention it, it will make the process of scheduling a meeting appointment much easier.

3) Request for a formal meeting appointment with your client.

4) Ask the client about their availability and optionally propose a date and time.

5) Thank the client for their time and consideration.

Example of formal meeting appointment request

Dear [Client Name],

My name is [__________] from [your company]. [Mr. John] gave me your email address because he thought that we have a mutual benefit in discussing [some topic].

I would like to request that we schedule a formal meeting at your earliest availability to further discuss and explore ideas that are of interest for both of us.

Are you available on [some date and time]? If not, then please feel free to propose a convenient time.

Looking forward to meeting you soon.

Best Regards

Meeting Invitation Message Samples

Dear [Recipient Name],

My name is [name] from [your company name]. I would like to grasp this opportunity to ask you to accept my invitation to an official meeting to discuss [some topic]. There are mutual benefits for us to meet and expand on these ideas.

If you are interested in the prospects of such a discussion, please signal your availability and I shall make myself free. May I suggest [some date and place]?

I look forward to your affirmative response. Thank you.

Regards


Letter Requesting a Meeting With a Government Official Template

Dear [Government Official Name],

My name is [your name] and I contacting you on behalf of [agency name].

[Background paragraph on what you do and why you want to meet the government official].

I was wondering if I could take a few minutes from your busy to schedule to ask you few questions about [some topic]. Please indicate a convenient date and time and I shall make all the necessary arrangements.

Thank you very much in advance. Looking forward to your affirmative response.

Sincerely,

Email Sample Requesting Meeting with Manager, Boss or CEO

Dear [Manager Name],

I was wondering if we can meet at your earliest convenient time to discuss [some topic]. I apologize for the short notice but this is kind of an urgent matter. Would Sunday, 15 June 3 PM suit you?

Thank you very much for your time.

Best Regards




Meeting Request Email and Letter Sample