Verbal Agreement Confirmation Letter
In order to document the details of our verbal agreement, I am writing this letter to summarize the important points that we agreed on. The summary should serve as a reference; it also reflects my own understanding of the agreement, which may be different from yours so please correct me if I misinterpreted any of the agreement points.
[Agreement summary comes here]
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Formal Confirmation of Verbal Agreement for Consultancy Services
Dear Mr. Henderson,
I am writing to formally confirm the verbal agreement we reached during our meeting on July 30th, 2025, regarding the provision of consultancy services for your logistics expansion project.
As discussed, I will begin providing weekly consulting sessions starting August 5th, 2025. Each session will last 2 hours, and the agreed rate is $150/hour. You have agreed to a minimum engagement period of 3 months.
Please confirm that the terms outlined above align with our conversation. Upon your confirmation, I will proceed with preparing a detailed project plan.
Thank you for your time and trust.
Sincerely,
Melissa Trent
Casual Message Confirming an Agreed Weekend Freelance Gig
Hey Tom,
Just wanted to drop a quick note to confirm what we discussed earlier today — I’ll be handling the wedding shoot this Saturday, August 9th, from 2 PM to 8 PM.
We agreed on AED 1,500 flat for the event coverage and basic editing by next Wednesday. I’ll bring both cameras and lighting.
Looking forward to it! Let me know if anything changes.
Cheers,
Laila
Official Letter Confirming Verbal Sales Agreement
Dear Ms. Gomez,
This letter serves to confirm our verbal agreement made on August 2nd, 2025, during our phone call regarding the sale of 500 units of the GPX-A model power inverters.
As agreed, your company will purchase the items at AED 195/unit with a 20% advance payment and balance payable upon delivery. Expected delivery date is August 25th, 2025.
Kindly respond to this letter to formally acknowledge the terms discussed. Upon confirmation, a formal invoice will be issued.
Respectfully,
Thomas Liu
Sales Manager, VoltCore Industries
Preliminary Agreement Confirmation Between Two Startups
Hi Eric,
As a follow-up to our brainstorming call earlier today, I’d like to confirm our mutual interest in collaborating on the early testing phase of the new AI-based OCR tool.
Though we haven’t yet finalized the partnership contract, we agreed to begin the internal integration trials next week with weekly syncs to evaluate progress. We also verbally agreed to keep all proprietary tools confidential.
Let me know if anything needs clarification. I’ll draft a preliminary MoU shortly.
Best regards,
Sahil
Serious Letter Confirming Verbal Understanding Regarding Property Lease
To: Mr. Raymond Foster
This letter serves to formally document and confirm the verbal agreement we reached on July 29, 2025, for the leasing of the commercial unit located at 17 Connell Street.
The lease term shall commence on September 1st, 2025, and extend for a duration of 24 months. The monthly rent is AED 12,000, payable on the 1st of each month. A two-month security deposit is to be paid before the handover date.
Please acknowledge this letter by return email or signature to confirm mutual understanding before we proceed with drafting the full lease contract.
Sincerely,
Dana Karim
Legal Officer, Al Noor Holdings
Simple Message to Confirm Verbal Agreement on Shared Event Costs
Hi Amal,
Just confirming our chat from earlier — we’ll split the catering cost for the staff retreat 50/50. The total is AED 2,400, so each of us will contribute AED 1,200.
I’ll transfer my share tomorrow. Thanks again for organizing!
Best,
Sarah
Heartfelt Confirmation of Verbal Promise Between Friends
Dearest Anjali,
I wanted to put into words the promise we made last night. You asked me to be there with you when you tell your parents, and I promised I would — no matter what.
I meant every word. Consider this my written confirmation that I’ve got your back.
With love and support always,
Nina
Professional Email Confirming Verbal Job Offer Acceptance
Dear Mr. Rodriguez,
I am writing to confirm my acceptance of the verbal job offer we discussed on August 1st for the position of Regional Marketing Officer at Everline Global.
As stated, the annual salary will be AED 180,000 with additional benefits including health insurance and a relocation allowance. My expected start date is August 18, 2025.
I look forward to receiving the official written offer and starting this exciting new chapter.
Kind regards,
Jamal Ahmed
Provisional Confirmation of Temporary Work Arrangement
Hi Nicole,
Following up on our phone call, I’m confirming my availability to cover the front desk at the Lakeside Clinic from August 10–24 while Sandra is on leave.
This arrangement is verbal for now, with AED 100/hour compensation and hours from 8:00 AM to 4:00 PM daily. Please let me know if HR needs anything from me in the meantime.
Best,
Carla Morales
Quick Confirmation of Verbal Service Booking
Hello Mr. Ameen,
As per our call this morning, this message confirms that you’ve booked me to tune and service your grand piano on August 7th at 10:00 AM.
The fee agreed upon is AED 600, payable after completion. I’ll bring my own tools and arrive 10 minutes early.
Looking forward to it!
Regards,
Zahid
What is a Verbal Agreement Confirmation Letter?
A verbal agreement confirmation letter is a written document that summarizes and affirms the key details of an agreement made orally between two or more parties. Its purpose is to ensure both sides are aligned on expectations, timelines, and commitments made during a conversation. While it is not always legally binding, it serves as a formal record that can be referenced if disputes arise.
Why Do You Need to Confirm a Verbal Agreement?
- To avoid misunderstandings or forgotten details
- To provide written clarity on terms such as dates, costs, or responsibilities
- To help build professional or personal trust through clear communication
- In some cases, to serve as informal documentation for legal or business purposes
Who Should Send the Letter?
- The party requesting or initiating the service or agreement
- The individual or company who is most affected by the terms
- The person seeking written confirmation of commitments for peace of mind
- Anyone needing written proof for internal records, HR, legal, or financial departments
How Do You Write and Send a Verbal Agreement Confirmation?
- Start with a polite greeting and reference the date/time of the original conversation.
- Clearly outline the key points discussed and agreed upon.
- Include important details like dates, prices, responsibilities, and expectations.
- Ask the recipient to confirm or respond if needed.
- Choose the appropriate tone — formal, informal, casual, or serious.
- Send via email, printed letter, or text message depending on the situation.
Common Mistakes to Avoid
- Being too vague or omitting critical details
- Using the wrong tone for the context (e.g., casual for legal matters)
- Failing to request confirmation or next steps
- Sending it too late or forgetting to send it at all
- Assuming the recipient has a perfect memory of the verbal agreement
Elements and Structure to Include
- Introduction mentioning the date and context of the verbal agreement
- List of agreed terms (dates, rates, roles, etc.)
- Confirmation request or call to action
- Closing remarks or summary
- Optional: contact information or next steps
Does It Require Attestation or Authorization?
Usually, no. Verbal agreement confirmation letters are informal or semi-formal and do not typically require notarization or legal endorsement. However, in legal, real estate, or HR contexts, attaching this letter to a contract or obtaining a digital signature may be recommended.
What Happens After Sending?
- Wait for the recipient’s acknowledgment or correction
- Save a copy in your records or project files
- Proceed based on the agreed terms only after receiving confirmation
- Follow up if you don’t get a reply within a reasonable time
Are Verbal Agreement Confirmations Legally Binding?
In many jurisdictions, verbal agreements can be legally valid, but proving them can be difficult without documentation. A confirmation letter helps support the claim that a conversation took place and certain promises were made. However, always consult legal professionals for high-value or sensitive deals.
FAQ
Q: Should I still send a confirmation letter if we trust each other?
A: Yes. It prevents misunderstandings even among friends or trusted colleagues.
Q: Can I use a template instead of writing from scratch?
A: Absolutely. Templates help ensure clarity and consistency.
Q: What if the recipient disagrees with the written version?
A: That’s the point of the letter — to clarify and resolve differences early.
Formal Verbal Agreement Confirmation Letter for Business Deal
Subject: Confirmation of Verbal Agreement Reached on [Date]
Dear [Recipient’s Name],
I am writing to formally confirm the verbal agreement we reached on [date] regarding [specific details of the agreement]. As discussed, both parties agreed that [outline the key terms, such as payment schedule, scope of work, delivery timelines, or service details].
This letter serves to ensure mutual understanding and documentation of what was agreed upon. Please review the terms below and confirm that they accurately reflect our conversation:
1. [Term 1]
2. [Term 2]
3. [Term 3]
If any adjustments are needed, kindly let me know at your earliest convenience. Otherwise, this letter will serve as written confirmation of our verbal agreement.
Sincerely,
[Your Full Name]
[Your Position]
[Your Company Name]
Casual Verbal Agreement Confirmation Email Between Colleagues
Subject: Just Confirming Our Agreement
Hi [Name],
Just wanted to follow up on our chat earlier about [topic]. As agreed, I’ll take care of [specific task] by [date], and you’ll handle [their task or responsibility].
This email is just to have it in writing so we’re both clear on what we discussed. Let me know if I missed or misunderstood anything.
Thanks,
[Your Name]
Official Verbal Agreement Confirmation Letter After Meeting
Subject: Confirmation of Verbal Agreement Following Our Meeting
Dear [Recipient’s Name],
I wish to confirm the verbal agreement reached during our meeting on [date] concerning [project, contract, or negotiation topic]. As discussed, both parties consented to the following terms and conditions:
- [Term 1]
- [Term 2]
- [Term 3]
Please review this summary and inform me if any details require correction. Once confirmed, we can proceed to the next stage of our arrangement based on these terms.
Thank you for your time and collaboration.
Yours faithfully,
[Your Name]
[Your Position]
Informal Confirmation Message for Freelance Agreement
Subject: Confirming Our Verbal Agreement
Hey [Client’s Name],
Thanks for the call earlier! Just wanted to confirm that I’ll be handling the [specific project/task] for [$amount] as discussed, with a deadline of [date].
If everything sounds good, I’ll start working right away. Feel free to let me know if you want to tweak anything before I begin.
Best,
[Your Name]
Preliminary Verbal Agreement Confirmation Letter
Subject: Preliminary Confirmation of Verbal Agreement
Dear [Recipient’s Name],
Following our conversation on [date], I am writing to confirm the preliminary verbal agreement we made concerning [topic]. This serves as an initial record until a formal written contract is finalized.
As per our discussion, the main points are as follows:
1. [Key point 1]
2. [Key point 2]
3. [Key point 3]
Please review these details and let me know if any corrections are required. Once confirmed, we can proceed to draft the final written agreement.
Kind regards,
[Your Name]
Verbal Agreement Confirmation Email After Phone Call
Subject: Confirmation of Phone Conversation Agreement
Dear [Name],
I am writing to confirm the key points we agreed upon during our phone call earlier today. As discussed, [outline agreement details such as deadlines, responsibilities, or prices].
This message is intended to ensure clarity and mutual understanding. Please confirm that the above aligns with your notes from our discussion so we can move forward confidently.
Thank you,
[Your Name]
Professional Verbal Agreement Confirmation for Employment Terms
Subject: Confirmation of Verbal Agreement on Employment Conditions
Dear [HR Manager’s Name],
I would like to formally confirm our verbal agreement made on [date] regarding my employment offer for the position of [position title]. As agreed, my start date will be [date], with an annual salary of [amount] and the following benefits: [list benefits].
Please confirm that these terms reflect our discussion accurately. Once confirmed, I look forward to receiving the official employment contract.
Thank you for the opportunity. I’m excited to join the team!
Sincerely,
[Your Name]
Quick Confirmation Message for Small Business Transaction
Subject: Confirming Our Verbal Agreement
Hi [Name],
Just confirming what we agreed upon earlier — [describe transaction, e.g., delivery of goods, payment schedule, or service details]. I’ll proceed as discussed and expect your confirmation by [date].
Thanks for the smooth communication!
Best regards,
[Your Name]
Serious Verbal Agreement Confirmation for Legal Clarity
Subject: Written Confirmation of Verbal Agreement for Legal Reference
Dear [Recipient’s Name],
This letter serves as written confirmation of the verbal agreement made on [date] regarding [specific subject]. The main terms include:
- [Term 1]
- [Term 2]
- [Term 3]
Please be advised that this written confirmation is intended to prevent any future misunderstandings and may be used as reference documentation if required. Kindly acknowledge receipt and agreement with these terms.
Yours sincerely,
[Your Full Name]
Friendly Email Confirming Verbal Promise or Understanding
Subject: Just Making Sure We’re on the Same Page!
Hey [Name],
I just wanted to make sure we’re aligned on what we discussed earlier. As agreed, you’ll handle [specific action], and I’ll complete [your part] by [date].
This isn’t anything formal — just keeping our word clear so we don’t forget later. Appreciate your cooperation and trust as always!
Cheers,
[Your Name]
What Is a Verbal Agreement Confirmation Letter and Why You Might Need One
A verbal agreement confirmation letter is a written follow-up that documents an oral understanding between two or more parties.
While verbal contracts can be legally binding, they’re often harder to prove without written evidence.
This type of letter provides clarity, prevents misunderstandings, and strengthens trust between parties by putting key terms in writing after a discussion.
Who Should Write a Verbal Agreement Confirmation Letter
Such a letter should be written by the party seeking clarity or proof of the verbal agreement.
It’s often sent by business professionals, contractors, freelancers, employers, or clients who want to ensure that both sides remember the same details.
Either party can initiate it — but it’s best done by the one who benefits most from clear documentation.
To Whom Should This Letter Be Addressed
The letter should be sent directly to the other party involved in the verbal agreement.
This could be a business partner, manager, client, supplier, or employee.
In group agreements, send it to all concerned members to ensure transparency and equal acknowledgment.
When to Send a Verbal Agreement Confirmation Letter
Send it as soon as possible after the conversation — ideally within 24 hours.
It’s applicable in situations like:
- Business negotiations.
- Freelance or consulting agreements.
- Verbal job offers or promotions.
- Purchase or service commitments.
- Client or vendor arrangements.
Prompt documentation reduces the risk of forgotten or altered terms later.
How to Write and Send a Verbal Agreement Confirmation Letter
- Start by mentioning the date and subject of the verbal agreement.
- Summarize the agreed points in a structured list.
- Use clear, neutral, and professional wording.
- Request confirmation from the recipient to finalize the record.
- Send via email for quick communication or as a printed letter for official use.
Formatting and Style Guidelines
- Length: Keep it between 150–300 words.
- Tone: Use formal or semi-formal tone depending on the situation.
- Structure: Start with purpose → details → confirmation request → closing.
- Style: Concise, respectful, and factual. Avoid emotional or vague wording.
- Mode: Email is most common, but print is preferred for business/legal matters.
Requirements and Prerequisites Before Sending
Before sending, ensure:
- You have a clear understanding of the verbal agreement.
- All details (dates, prices, roles) are accurate.
- The recipient is authorized to confirm the terms.
- You retain a copy of the email or letter for recordkeeping.
Common Mistakes to Avoid When Writing This Letter
- Being too casual in a professional context.
- Forgetting to list key terms or deadlines.
- Using unclear or ambiguous wording.
- Failing to ask for written acknowledgment.
- Sending it too late after the discussion.
After Sending: What to Do Next
After sending the letter, wait for confirmation from the other party.
If they don’t reply within a few days, follow up with a short reminder.
Once confirmed, save their response with the original letter as proof of mutual agreement.
Pros and Cons of Sending a Verbal Agreement Confirmation Letter
Pros:
- Prevents misunderstandings.
- Provides a written record for reference.
- Builds professional credibility.
Cons:
- May highlight differences if the other party recalls details differently.
- Could be seen as unnecessary in highly informal settings.
Tricks and Tips for Making Your Letter Effective
- Send it immediately after the verbal discussion.
- Use numbered or bulleted lists for clarity.
- Be polite but assertive about needing confirmation.
- Keep the tone positive — focus on cooperation, not suspicion.
- Use the subject line to clearly state the purpose (e.g., “Confirmation of Verbal Agreement”).
Compare and Contrast with Written Contracts
Unlike formal written contracts, a verbal agreement confirmation letter doesn’t require signatures or legal formatting.
However, it still acts as supporting evidence if disputes arise.
It’s less formal than a contract but more binding than a casual text message or phone call summary.
Elements and Structure of a Verbal Agreement Confirmation Letter
A strong confirmation letter includes:
- Subject line or title stating purpose.
- Introduction referencing the date and topic of the agreement.
- List of agreed terms for clarity.
- Request for acknowledgment or confirmation.
- Closing line expressing appreciation and intent to proceed.
