Authorization Letter To Collect Atm Or Credit Card
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Bank Name]
[Bank Address]
[City, State, ZIP Code]
Subject: Authorization Letter to Collect ATM or Credit Card
To Whom It May Concern,
I, [Your Full Name], hereby authorize [Authorized Person's Full Name] to collect my ATM card and/or credit card on my behalf from [Bank Name]. I am unable to personally visit the bank to collect the card(s) due to [mention the reason if necessary, such as illness, travel, or other commitments].
The details of the authorized person are as follows:
Full Name: [Authorized Person's Full Name]
Relationship to Cardholder: [Authorized Person's Relationship to You, e.g., Friend, Family Member, Colleague]
Identification Type: [Authorized Person's ID Type, e.g., Passport, Driver's License]
Identification Number: [Authorized Person's ID Number]
Contact Number: [Authorized Person's Phone Number]
Email Address: [Authorized Person's Email Address]
I understand that by providing this authorization, I am granting permission for the authorized person to collect my ATM card and/or credit card on my behalf. I also acknowledge that I will be responsible for any actions or transactions conducted using the collected card(s) by the authorized person.
Enclosed with this letter, please find a copy of my identification document [mention your identification type and number, e.g., Passport: XXXXXXX] for verification purposes.
I kindly request that you assist the authorized person in retrieving my card(s) and provide them with any necessary instructions or documentation. I also authorize the bank to communicate any relevant information or updates regarding this matter directly to the authorized person.
This authorization is valid from [Start Date] to [End Date]. Should there be any changes to these dates or any other circumstances, I will inform the bank promptly.
I appreciate your understanding and assistance in this matter. If you require any further information or documentation, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].
Thank you for your attention to this request.
Sincerely,
[Your Full Name]
[Your Signature (if sending a physical letter)]
Enclosure: Copy of Identification Document (e.g., Passport)
Note: This is a sample authorization letter. Please modify it according to your specific situation and requirements. It's advisable to contact your bank for any specific forms or procedures they might have for authorizing someone to collect your ATM or credit card on your behalf.
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Formal Authorization Letter to Collect ATM Card
Subject: Authorization to Collect ATM Card
Dear [Bank Name] Manager,
I, [Your Full Name], holding account number [Account Number], hereby authorize [Authorized Person Name], holding ID number [ID Number], to collect my ATM card on my behalf from [Branch Name] on [Date].
Please provide [him/her/them] with the necessary assistance. Enclosed are copies of my ID and [Authorized Person Name]’s ID for verification.
Thank you for your cooperation.
Sincerely,
[Your Name]
[Contact Number]
[Date]
Informal Authorization Email for ATM Card Collection
Subject: Request for ATM Card Pickup by Authorized Person
Hi [Bank Name] Team,
I am authorizing [Authorized Person Name] to pick up my ATM card from [Branch Name] on my behalf. Account Number: [Account Number].
Attached are copies of our IDs for your reference.
Thanks a lot,
[Your Name]
Authorization Letter for Credit Card Collection with Multiple Cards
Subject: Authorization to Collect Credit Cards
Dear [Bank Name] Manager,
I, [Your Name], account holder of [Account Number], authorize [Authorized Person Name] to collect my credit cards: [Card 1 Number], [Card 2 Number] from [Branch Name] on [Date].
Copies of our identification documents are attached for verification.
Thank you for your assistance.
Regards,
[Your Name]
[Contact Number]
Provisional Authorization Letter for ATM Collection
Subject: Provisional Authorization for ATM Card Pickup
Dear Sir/Madam,
I am unable to personally collect my ATM card for account [Account Number]. Therefore, I authorize [Authorized Person Name], ID [ID Number], to collect the card on [Date].
This authorization is valid for this instance only. Please provide assistance accordingly.
Sincerely,
[Your Name]
[Date]
Heartfelt Authorization Letter for Urgent Credit Card Pickup
Subject: Urgent Authorization for Credit Card Collection
Dear [Bank Name] Officer,
Due to unforeseen circumstances, I cannot collect my credit card (Account Number: [Account Number]) personally. I kindly authorize [Authorized Person Name] to collect it urgently on my behalf.
I appreciate your understanding and prompt assistance.
Warm regards,
[Your Name]
Quick Authorization Note for ATM Card Collection
Subject: Quick Authorization for ATM Pickup
Team,
I authorize [Authorized Person Name] to collect my ATM card for account [Account Number] from [Branch Name] on [Date]. ID copies are attached.
Thanks,
[Your Name]
Official Authorization Letter with Identification Attachments
Subject: Official Authorization to Collect ATM/Credit Card
To [Bank Name] Branch Manager,
I, [Your Name], holding account number [Account Number], authorize [Authorized Person Name] to collect my [ATM/Credit] card on my behalf on [Date]. Enclosed are copies of both our identification documents for verification purposes.
Please ensure that the card is handed over only after verifying the documents.
Sincerely,
[Your Name]
[Contact Information]
[Date]
What / Why: Purpose of Authorization Letter to Collect ATM or Credit Card
- To allow a trusted person to collect your ATM or credit card when you are unavailable.
- Ensures the bank has written proof of consent to prevent unauthorized collection.
- Provides a clear record for both the account holder and the bank.
Who Should Send the Authorization Letter
- The account holder requesting collection by another person.
- Can be signed physically or emailed depending on bank requirements.
- Sometimes accompanied by legal or HR verification if requested by the bank.
Whom Should Receive the Letter
- Branch Manager or authorized bank personnel responsible for card issuance.
- Customer service team if submission is via email.
- Security or verification officers as part of standard bank procedures.
When to Use an Authorization Letter
- When the account holder is unable to visit the bank personally.
- In case of urgent card collection needs.
- For new or replacement ATM/credit cards.
- When multiple cards need collection by a representative.
How to Write and Send the Authorization Letter
- Start with a clear subject indicating purpose (ATM or credit card).
- Include full details: account holder’s name, account number, card type, authorized person’s name and ID.
- Specify date and branch for collection.
- Attach necessary identification documents.
- Sign the letter and send physically or via bank-approved digital channels.
Requirements and Prerequisites
- Valid identification for both account holder and authorized person.
- Bank account number and card details.
- Written consent with signature.
- Bank-specific authorization forms if requested.
Formatting Guidelines
- Keep it concise and professional (100–200 words).
- Use clear headings like Subject, Dear Sir/Madam, and Sincerely.
- Tone: formal, polite, and official.
- Include attachments of IDs and any relevant documents.
After Sending / Follow-up Actions
- Confirm with the authorized person that the bank has accepted the letter.
- Ensure the card is collected and received securely.
- Notify the bank if there are any changes or cancellations in authorization.
Common Mistakes to Avoid
- Not including the account number or card type.
- Missing ID copies for verification.
- Using vague language without specifying the authorized person.
- Forgetting to sign the letter or provide date of authorization.
Elements and Structure of an Authorization Letter
- Subject line stating purpose (ATM/Credit Card Collection).
- Salutation addressing the bank personnel.
- Account holder details: name, account number, card type.
- Authorized person details: name, ID, contact info.
- Date and branch for collection.
- Attachments (ID copies, bank forms).
- Signature and date.
Tricks and Tips for Effective Authorization Letters
- Always include full legal names to avoid confusion.
- Attach scanned IDs for both parties to expedite verification.
- Use formal tone even if sending via email.
- Keep a copy for personal records.
Does it Require Attestation or Authorization
- Typically requires signature of account holder.
- Some banks may require notarization or verification at the branch.
- Ensure compliance with the bank’s policy for third-party card collection.
FAQ: Common Questions About Authorization Letters
- Q: Can anyone collect my card with just this letter?
A: No, the bank verifies IDs and details before handing over the card. - Q: Can I email this letter?
A: Some banks accept emails; others require physical submission. - Q: What if the authorized person loses the card?
A: Bank procedures for loss or theft apply; ensure ID verification at pickup. - Q: Can I authorize multiple cards at once?
A: Yes, mention all cards and include details in the letter.
