Contract Confirmation Letter
Dear [Recipient's Name],
RE: Contract Confirmation
I am writing to formally confirm our agreement regarding the contract we discussed on [date]. This letter serves as confirmation that both parties, [Your Company/Organization Name] and [Recipient's Company/Organization Name], have reached an understanding and have mutually agreed to enter into a contract with the following details:
1. Contract Details:
- Contract Title: [Title]
- Contract Number: [Number]
- Effective Date: [Date]
- Expiration Date: [Date]
- Scope of Work: [Brief description of the project or services to be provided]
- Terms and Conditions: [Include any specific terms and conditions agreed upon]
2. Responsibilities and Obligations:
- [Your Company/Organization Name] will be responsible for [Specify responsibilities].
- [Recipient's Company/Organization Name] will be responsible for [Specify responsibilities].
3. Payment Terms:
- Total Contract Value: [Amount]
- Payment Schedule: [Specify the payment milestones or schedule, if applicable]
4. Confidentiality:
- Both parties agree to maintain the confidentiality of any sensitive information exchanged during the course of this contract.
5. Dispute Resolution:
- Any disputes arising from this contract will be resolved through [Specify the agreed dispute resolution method, such as arbitration or mediation].
6. Termination Clause:
- The contract can be terminated by either party with [Specify notice period] written notice.
Please review the above contract details and notify us if there are any discrepancies or if any changes are required. If the details provided accurately reflect our mutual understanding, kindly sign and return a copy of this letter to indicate your acceptance of the contract terms.
We are excited about the opportunity to work with [Recipient's Company/Organization Name] and look forward to a successful collaboration. Should you have any further questions or require any additional information, please do not hesitate to contact me.
Thank you for your attention to this matter.
Yours sincerely,
Download Word Doc
Download PDF
Contract Confirmation Letter
Formal Contract Confirmation Letter
Subject: Confirmation of Contract Agreement
Dear [Recipient's Name],
I am writing to formally confirm the details of our agreement dated [Contract Date]. As per our discussions and signed documents, the contract between [Your Company/Name] and [Other Party] is officially confirmed.
The terms, conditions, and responsibilities outlined in the agreement will take effect from [Start Date]. Kindly review the attached copy of the signed contract for your records and reference.
Please acknowledge receipt of this letter and confirm that all details align with your understanding. Should you have any questions or require further clarification, do not hesitate to reach out.
Thank you for your cooperation, and I look forward to a successful collaboration.
Sincerely,
[Your Name]
Simple Contract Confirmation Email
Subject: Contract Confirmation
Hi [Recipient's Name],
This email is to confirm that our contract dated [Contract Date] has been finalized and will take effect on [Start Date].
Please let me know if all details are clear from your end, or if any adjustments are needed.
Looking forward to working together.
Best regards,
[Your Name]
Official Contract Confirmation Letter for Business Partners
Subject: Confirmation of Partnership Agreement
Dear [Recipient's Name],
We are pleased to confirm the contract agreement entered between [Company A] and [Company B] on [Contract Date]. This letter serves as an official record of the agreed-upon terms regarding [brief description of contract purpose].
The contract shall commence on [Start Date] and will remain valid until [End Date], unless otherwise terminated under the provisions stated within the agreement. A signed copy of the contract is enclosed for your records.
Kindly acknowledge receipt of this letter to confirm mutual understanding. We are confident that this partnership will yield positive results.
Yours faithfully,
[Your Name]
Quick Confirmation Email After Verbal Agreement
Subject: Confirmation of Agreement
Dear [Recipient's Name],
Following our verbal discussion today, I am sending this quick note to confirm that we are in agreement on the terms of the contract we discussed. The contract will be effective starting [Start Date].
I will share the signed documents for your review shortly. Please confirm that everything aligns with your understanding.
Best,
[Your Name]
Heartfelt Contract Confirmation Letter
Subject: Confirmation of Contract and Gratitude
Dear [Recipient's Name],
I want to take this opportunity not only to confirm our contract signed on [Contract Date] but also to express my gratitude for the trust you have placed in us. This agreement marks the beginning of an important collaboration that we deeply value.
The contract, effective from [Start Date], reflects our shared vision and mutual commitment. Please find a copy attached for your records.
We look forward to working together and achieving remarkable outcomes. Thank you once again for this opportunity.
Warm regards,
[Your Name]
Provisional Contract Confirmation Email
Subject: Provisional Contract Confirmation
Dear [Recipient's Name],
This email serves as a provisional confirmation of our contract dated [Contract Date]. The contract will become fully effective upon [condition, e.g., final signatures, payment, approval].
We anticipate completing the pending requirements by [Date], after which a final confirmation letter will be issued.
Thank you for your patience and cooperation.
Sincerely,
[Your Name]
Contract Confirmation Letter for Freelancers
Subject: Confirmation of Work Contract
Dear [Client's Name],
I am writing to confirm the contract between myself and your organization dated [Contract Date]. The project titled “[Project Name]” will commence on [Start Date] and is expected to be completed by [End Date].
All agreed terms, including payment milestones, scope of work, and deadlines, are outlined in the attached contract. Please review once more and confirm that all details match your expectations.
I am excited to begin working on this project and look forward to delivering high-quality results.
Best regards,
[Your Name]
Serious Contract Confirmation Letter Regarding Dispute Resolution
Subject: Confirmation of Contract and Resolution Clause
Dear [Recipient's Name],
This letter confirms the contract signed on [Contract Date] between [Your Company/Name] and [Other Party]. The agreement includes specific provisions regarding dispute resolution, as mutually agreed upon.
The contract becomes effective from [Start Date], and both parties are bound by its terms and conditions. Please note that any breach will be addressed according to the resolution procedures outlined.
Kindly acknowledge receipt of this confirmation to finalize the record.
Yours sincerely,
[Your Name]
Why do you need a contract confirmation letter?
A contract confirmation letter ensures that both parties clearly understand and acknowledge the terms of their agreement.
- It eliminates misunderstandings about the start date, responsibilities, or payment terms.
- Provides a formal record for legal or organizational purposes.
- Strengthens trust and professionalism between parties.
Who should send the contract confirmation letter?
- Employers to employees or freelancers after contract signing.
- Companies to business partners when confirming agreements.
- Freelancers or consultants to clients to acknowledge contract details.
- Legal or administrative departments on behalf of organizations.
When should a contract confirmation letter be sent?
- Immediately after a contract is signed.
- After a verbal agreement to provide written clarity.
- When provisional approval is granted but pending final confirmation.
- Before project initiation to ensure all terms are clear.
What are the key elements of a contract confirmation letter?
- Subject line or heading mentioning contract confirmation.
- Date of the contract.
- Names of parties involved.
- Effective date of the agreement.
- Reference to attached signed contract.
- Request for acknowledgment.
- Formal closing.
Common mistakes to avoid in contract confirmation letters
- Forgetting to mention the contract date or effective date.
- Using unclear or vague language.
- Not attaching a copy of the contract for reference.
- Sending it too late after signing.
- Overly casual tone when formality is expected.
Formatting guidelines for contract confirmation letters
- Keep the tone professional and polite.
- The letter should be one page or less.
- Use clear and concise sentences.
- Attach the signed contract whenever possible.
- For digital messages, include a subject line and acknowledgment request.
Tricks and tips for writing an effective contract confirmation letter
- Always double-check contract details before writing.
- Use bullet points if listing key terms.
- Personalize the message by thanking the recipient.
- Send it promptly after signing to avoid confusion.
- Keep a copy for your records.
Does a contract confirmation letter require attestation?
In most cases, contract confirmation letters do not require attestation or notarization since the contract itself serves as the binding document. However:
- Some international agreements may require notarization.
- Highly sensitive contracts may need legal validation.
- Corporate policies may require higher-level signatures.
