Last Working Day Email Format
Subject: Farewell and Last Working Day
Dear [Colleague's Name],
I hope this email finds you well. As you may already know, the time has come for me to bid farewell to [Company/Organization Name]. Today marks my last working day here, and I wanted to take a moment to express my gratitude and say my goodbyes.
First and foremost, I want to extend my heartfelt thanks to each and every one of you. Working at [Company/Organization Name] has been an incredible journey, filled with learning, growth, and cherished memories. The support and camaraderie I've experienced here have made it more than just a workplace; it's been a second home.
I am genuinely thankful to have had the opportunity to collaborate and work alongside such talented and dedicated individuals. Your professionalism, expertise, and passion for what you do have inspired me every day.
Throughout my time here, I have not only acquired valuable skills and knowledge but have also built lasting friendships that I will cherish even beyond my tenure. The memories of our shared successes, challenges, and celebrations will always hold a special place in my heart.
As I move on to new endeavors, I am excited about the opportunities that lie ahead. However, it is with a tinge of sadness that I bid farewell to this wonderful team and organization. Please know that I leave with fond memories and the utmost respect for each one of you.
Though my physical presence will no longer be a part of the team, I sincerely hope that our paths will cross again in the future. Please do keep in touch—I can be reached at [Your Email Address].
Wishing you all continued success and prosperity in both your professional and personal lives. May the bonds of friendship we've formed here endure and grow stronger with time.
Thank you once again for making my time at [Company/Organization Name] so memorable and enriching.
Warmest regards,
[Your Name]
[Your Job Title (if applicable)]
[Contact Number (optional)]
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Professional Last Working Day Email
Subject: Last Working Day Notice – [Your Name]
Dear [Manager's Name],
I hope this email finds you well. I am writing to formally inform you that today, [Date], is my last working day with [Company Name]. It has been a pleasure working with you and the entire team over the past [Duration].
I sincerely appreciate the opportunities for professional and personal growth during my time here. I will ensure that all pending tasks are completed and any handover documentation is shared with the relevant team members.
Thank you for your guidance and support.
Best regards,
[Your Name]
Heartfelt Last Working Day Email
Subject: Farewell on My Last Working Day
Dear Team,
As today, [Date], marks my last working day at [Company Name], I want to express my heartfelt gratitude to each one of you. Working alongside such talented and supportive colleagues has been an incredible experience.
I will cherish the memories and lessons learned here and hope our paths cross again in the future. Wishing you all continued success and happiness.
Warm regards,
[Your Name]
Casual Last Working Day Email
Subject: Signing Off – Last Day at [Company Name]
Hi Everyone,
Just a quick note to let you know that today is my last day at [Company Name]. It’s been amazing working with you all, and I’ll miss the daily chats and teamwork.
Feel free to stay in touch at [Email/LinkedIn]. Wishing you all the best!
Cheers,
[Your Name]
Formal Last Working Day Email to HR
Subject: Notification of Last Working Day
Dear [HR Manager's Name],
I am writing to formally notify you that my last working day at [Company Name] is [Date]. I have completed all pending tasks and ensured a proper handover of my responsibilities.
Please advise on any further formalities or exit procedures I should complete before my departure.
Thank you for your assistance.
Sincerely,
[Your Name]
Last Working Day Email for Team Farewell
Subject: Goodbye and Thank You
Dear Team,
Today, [Date], is my last day at [Company Name]. I want to take this opportunity to thank each of you for your support, guidance, and camaraderie over the years.
It has been a pleasure working with such an amazing team, and I hope to stay in touch. Wishing you all success in your future endeavors.
Best regards,
[Your Name]
Quick and Simple Last Working Day Email
Subject: Last Working Day – [Your Name]
Dear [Manager/Team],
Today is my last working day at [Company Name]. I just want to thank you for the support and opportunities during my tenure here.
Best wishes,
[Your Name]
What a Last Working Day Email Is and Why It Is Important
- A formal or informal message sent by an employee on their final day at a company.
- Serves to notify supervisors, HR, and colleagues of the departure.
- Helps maintain professionalism, express gratitude, and ensure smooth transition or handover.
Who Should Send a Last Working Day Email
- Any employee leaving a company, whether voluntarily or after contract completion.
- Could also be sent by temporary or contract workers to notify teams and management.
Who Should Receive a Last Working Day Email
- Immediate supervisor or manager
- Human Resources (HR) department
- Team members or colleagues
- Any other relevant stakeholders depending on the role
When to Send a Last Working Day Email
- On the final working day of employment
- Can also be sent a few hours before leaving for formal notice
- For remote teams, may be sent at the start of the day
How to Write and Send a Last Working Day Email
- Start with a clear subject indicating it is the last day
- Greet the recipients appropriately
- Express gratitude and share reflections on your tenure
- Mention any handover or pending tasks
- Provide contact information if you wish to stay in touch
- Use professional language for formal recipients; casual tone for peers
Requirements and Prerequisites Before Sending
- Confirm last working day with HR and manager
- Complete all handover tasks and documentation
- Ensure all company property is returned or accounted for
- Prepare any farewell or exit notes as required
Formatting Guidelines for a Last Working Day Email
- Length: Typically 100–250 words
- Tone: Professional, cordial, or heartfelt depending on audience
- Wording: Clear, polite, and concise
- Style: Formal for managers/HR, casual for peers
- Mode: Email; digital signature optional for formal versions
After Sending or Following Up
- Confirm that HR or manager has received the email
- Participate in any exit interviews if scheduled
- Ensure colleagues have received any necessary handover information
- Optionally reply to personal messages or wishes from peers
Common Mistakes to Avoid
- Forgetting to send the email to all relevant recipients
- Using an unprofessional or overly casual tone with managers
- Leaving handover responsibilities unclear
- Sending the email too late in the day without prior notice
Elements and Structure of a Last Working Day Email
- Subject: Clearly indicating last day or farewell
- Salutation: Manager, HR, or team-specific
- Body:
- Notification of last working day
- Gratitude and reflections
- Handover or pending tasks
- Contact info for future communication
- Closing: Professional sign-off
- Signature: Name and optional contact details
Tricks and Tips for an Effective Last Working Day Email
- Personalize for each audience if sending multiple emails
- Keep the tone positive, even if leaving on difficult terms
- Mention any significant achievements or collaborations
- Attach handover documents if necessary
- Keep it concise and to the point
Comparison With Other Farewell Communications
- Last Working Day Email vs. Farewell Party Invite: Email is for official notice; party invite is social
- Last Working Day Email vs. Resignation Email: Resignation email announces intent to leave; last day email confirms final day and gratitude
- Last Working Day Email vs. LinkedIn Announcement: Email is private and professional; LinkedIn announcement is public and celebratory
Does a Last Working Day Email Require Authorization
- Generally does not require formal authorization
- Should be approved or acknowledged by HR if company policy requires
- Ensure content aligns with company standards before sending
