Reservation Of Rights Letter Example

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Date]

[Insurance Company Name]

[Claims Department]

[Address]

[City, State, Zip Code]

Re: Policy Number: [Policy Number]

Claim Number: [Claim Number]

Dear Claims Department,

I am writing to inform you that I recently became aware of a potential claim under the above-mentioned policy. However, I must respectfully reserve all of my rights with regard to coverage and any other related matters concerning this claim.

As of the date of this letter, I am not waiving any rights, coverages, or defenses that I may have under the insurance policy. I also want to clarify that my reservation of rights should not be interpreted as an acknowledgment of liability or a commitment to provide coverage.

At this time, the specific details of the claim are still being investigated and reviewed, and the circumstances surrounding the incident are subject to further examination. Until a full investigation is completed and all relevant information is gathered, I cannot conclusively determine whether this claim falls within the scope of the policy coverage.

I kindly request that your investigation into this matter be thorough, transparent, and conducted in a timely manner. As the policyholder, I expect to be kept informed of any developments regarding this claim, including updates on the investigation and the decision regarding coverage.

Please consider this letter as a formal reservation of my rights under the policy. I expect that any communications, negotiations, or settlements related to this claim will be conducted with this reservation in mind.

In the event that coverage is ultimately denied or limited for any reason, I will rely on this reservation of rights letter to protect my interests and seek all available remedies under the policy and applicable law.

Should you require any additional information or documentation from me to assist in your investigation, please do not hesitate to contact me at the phone number or email address provided above.

Thank you for your attention to this matter. I look forward to your prompt response and a fair resolution.

Sincerely,

[Your Name]

Subject: Reservation of Rights

Dear [Recipient Name],

We are writing to formally notify you that, while we are currently reviewing the circumstances surrounding [specific issue], we expressly reserve all rights, claims, and defenses available to us under applicable law. This reservation of rights is made without waiver of any rights, remedies, or positions, whether presently known or unknown, that we may have in connection with this matter.

Please consider this letter as our official notice that our position is protected while we continue to investigate and consider our next steps.

Sincerely,

[Your Name]

[Your Title / Organization]

Subject: Quick Note – Reserving Our Rights

Hi [Recipient Name],

Just wanted to let you know that while we look into [issue], we’re reserving all our rights here. This doesn’t mean we’re taking any action right now, but we want to make sure nothing is lost as we figure things out.

Thanks for understanding,

[Your Name]

Subject: Formal Reservation of Rights

Dear [Recipient Name],

This letter serves as a formal notice that [Your Company / Your Name] expressly reserves all rights, claims, and defenses regarding [specific dispute or contract]. This reservation is without prejudice and shall not constitute a waiver of any rights, remedies, or defenses that may be available now or in the future under applicable laws or agreements.

Kindly acknowledge receipt of this correspondence.

Respectfully,

[Your Name]

[Your Title / Organization]

Subject: Reservation of Rights – Claim #[Claim Number]

Dear [Recipient Name],

We acknowledge receipt of your recent claim submission. Please note that, while we are reviewing the claim, we explicitly reserve all rights under the policy. Our review should not be interpreted as a waiver or acceptance of any potential defenses or limitations contained in the policy.

We will continue our investigation and inform you of our findings in due course.

Sincerely,

[Insurance Adjuster Name]

[Insurance Company]

Subject: Reservation of Rights Concerning Contract [Contract Number]

Dear [Recipient Name],

We write regarding the ongoing discussions and disputes related to [contract description]. By sending this letter, we expressly reserve all rights and defenses under the contract and applicable law. Nothing herein should be interpreted as a waiver of any rights or obligations.

We remain committed to resolving this matter amicably, while ensuring our legal rights are fully protected.

Best regards,

[Your Name]

[Your Position / Company]

Subject: Heads Up – Reserving Rights

Hey [Recipient Name],

Just a quick heads-up: while we sort out [the issue], we’re reserving our rights. This isn’t a formal action yet, but we wanted to make sure there’s no misunderstanding if things get complicated later.

Cheers,

[Your Name]