Job Interview Invitation
[Your Company Logo]
[Your Company Name]
[Company Address]
[City, State, ZIP]
[Email Address]
[Phone Number]
[Date]
[Applicant's Name]
[Applicant's Address]
[City, State, ZIP]
Dear [Applicant's Name],
We are pleased to invite you for an interview for the [Job Position] at [Your Company Name]. Your application stood out to us, and we would like to learn more about your qualifications and experience.
Date: [Interview Date]
Time: [Interview Time]
Location: [Interview Venue]
Please confirm your attendance by [RSVP Date] so that we can make necessary arrangements. If you have any questions or concerns, feel free to reach out to us at [Email Address] or [Phone Number].
We look forward to meeting you and discussing your potential contribution to our team.
Sincerely,
[Your Name]
[Your Title]
[Your Contact Information]
Rent Increase Notice
[Your Property Management Logo]
[Property Management Company Name]
[Company Address]
[City, State, ZIP]
[Date]
[Tenant's Name]
[Tenant's Address]
[City, State, ZIP]
Dear [Tenant's Name],
We hope this letter finds you well. We are writing to inform you about an upcoming change to your monthly rent.
Effective from [Effective Date], the monthly rent for your unit at [Property Address] will be increased to [New Rent Amount]. This decision is in line with current market conditions and necessary adjustments.
Please note that this change will be reflected in your next rental invoice. If you have any questions or concerns regarding this adjustment, please don't hesitate to contact our office at [Phone Number] or [Email Address].
Thank you for your understanding and continued tenancy.
Sincerely,
[Your Name]
[Property Manager]
[Contact Information]
Change of Meeting Date
[Your Company Logo]
[Your Company Name]
[Company Address]
[City, State, ZIP]
[Email Address]
[Phone Number]
[Date]
[Recipient's Name]
[Recipient's Title]
[Company Name]
[Company Address]
[City, State, ZIP]
Dear [Recipient's Name],
I hope this email finds you well. I am writing to inform you about a change in the date of our scheduled meeting.
Due to unforeseen circumstances, we need to reschedule our meeting from the previously set date of [Original Meeting Date] to the new date of [Rescheduled Meeting Date] at [New Meeting Time]. The meeting location remains the same: [Meeting Venue].
We understand that this change might affect your schedule, and we apologize for any inconvenience this may cause. If the new date and time are not suitable for you, please let us know at your earliest convenience so that we can explore alternative options.
Thank you for your understanding and flexibility. We look forward to productive discussions during our rescheduled meeting.
Best regards,
[Your Name]
[Your Title]
[Your Contact Information]
Event Cancellation Notice
[Your Event Logo]
[Event Organizer Name]
[Organizer Address]
[City, State, ZIP]
[Email Address]
[Phone Number]
[Date]
[Event Participants/Attendees]
Dear Participants/Attendees,
We regret to inform you that due to unforeseen circumstances, we have had to cancel the [Event Name] that was scheduled to take place on [Original Event Date] at [Event Location]. We understand the inconvenience this may cause and sincerely apologize for any disappointment.
We are exploring options to reschedule the event in the near future, and we will keep you informed about any developments. In the meantime, please feel free to reach out to us with any questions or concerns at [Email Address] or [Phone Number].
We appreciate your understanding and support. We hope to have the opportunity to welcome you to a future event.
Best regards,
[Your Name]
[Event Organizer Title]
[Contact Information]
Meeting Notification Letter
Subject: Upcoming Team Meeting Notification
Dear Team,
This is to inform you that our next project meeting is scheduled for Wednesday, 15th October, at 10:00 AM in the main conference room. Please ensure your attendance and come prepared with updates on your current tasks.
Kindly confirm your presence by replying to this email.
Best regards,
[Your Name]
[Position]
Event Notification Email
Subject: Invitation to Annual Company Picnic
Hi Everyone,
We are excited to announce that our Annual Company Picnic will take place on Saturday, 26th October at Riverside Park. Bring your family and friends for a fun day filled with games, food, and team activities.
Please RSVP by 20th October to help us plan the arrangements.
Cheers,
[Your Name]
[HR Department]
Service Disruption Notification
Subject: Scheduled System Maintenance Notification
Dear Valued Customer,
Please be advised that our online services will undergo scheduled maintenance on Friday, 11th October from 12:00 AM to 6:00 AM. During this time, access to your account may be temporarily unavailable.
We apologize for any inconvenience and appreciate your understanding.
Sincerely,
[Company Name] Support Team
Salary/Payment Notification Letter
Subject: Salary Credit Notification
Dear [Employee Name],
This is to notify you that your salary for the month of September has been credited to your bank account today. Kindly check your account statement to confirm the receipt.
Thank you for your continued contributions to the team.
Best regards,
[HR Manager]
[Company Name]
Appointment Notification Email
Subject: Appointment Confirmation
Dear [Recipient Name],
We are pleased to inform you that your appointment with Dr. Smith has been confirmed for Tuesday, 14th October at 3:00 PM. Please arrive 10 minutes early and bring all necessary documents.
Looking forward to seeing you.
Regards,
[Receptionist Name]
[Clinic Name]
Policy Change Notification
Subject: Notification of Policy Update
Dear Employees,
This is to formally notify you of an update to our company leave policy, effective from 1st November. The revised policy includes adjustments to annual leave entitlements and procedures for requesting leave.
Please review the updated policy document attached and direct any questions to the HR department.
Sincerely,
[HR Manager]
[Company Name]
Deadline Reminder Notification
Subject: Reminder: Project Submission Deadline
Hello [Recipient Name],
This is a friendly reminder that the deadline for submitting your project report is Friday, 18th October. Please ensure all documents are submitted by 5:00 PM to avoid delays.
Thank you for your attention to this matter.
Best,
[Your Name]
[Project Coordinator]
Legal Notice Notification Letter
Subject: Legal Notice Regarding Contract Breach
Dear [Recipient Name],
This letter serves as a formal notification that you are in breach of the contractual terms agreed upon on 1st June. Immediate corrective action is required within 14 days of receiving this notice to avoid further legal proceedings.
Please consider this matter seriously and respond promptly.
Sincerely,
[Law Firm Name]
[Attorney Name]
General Information Notification
Subject: Important Information Update
Hi [Recipient Name],
We wanted to keep you updated on some important changes happening in our department. Effective next week, office hours will be adjusted to 9:00 AM – 5:00 PM, Monday through Friday.
Thank you for taking note of this change.
Best regards,
[Your Name]
[Department Name]
What is a Notification Letter and Why is it Used
A notification letter is a formal or informal written communication used to inform an individual, group, or organization about a specific event, change, update, or requirement.
- Purpose: To deliver information clearly and officially
- Helps avoid misunderstandings
- Serves as a record of communication
- Can be used in professional, personal, or legal contexts
Who Should Send a Notification Letter
- Supervisors or Managers informing employees
- HR departments notifying staff of policy updates
- Service providers alerting customers about changes or disruptions
- Legal representatives sending formal notices
- Event organizers or coordinators sharing event details
- Individuals notifying peers about personal matters
Whom Should Receive a Notification Letter
- Directly affected individuals (employees, customers, clients)
- Groups or teams requiring shared information
- Authorities or officials for formal/legal matters
- Anyone needing to be informed to take action or prepare accordingly
- Stakeholders, partners, or collaborators in business or project settings
When Should a Notification Letter Be Sent
- Prior to scheduled events, meetings, or appointments
- Before or during service changes or maintenance
- When policy, contractual, or procedural changes occur
- To remind recipients about deadlines or important dates
- Upon detecting legal issues or breaches requiring formal notice
- Any time official communication is necessary for record-keeping or compliance
How to Write and Send a Notification Letter
- Identify the purpose of the notification
- Determine the audience and their expectations
- Choose the appropriate tone: formal, informal, professional, casual
- Write a clear subject line or heading
- Organize content logically: introduction, main information, next steps
- Include necessary attachments or references if applicable
- Decide on the mode: printed letter, email, or messaging platform
- Proofread and ensure clarity before sending
Formatting Guidelines for Notification Letters
- Keep it concise but informative: 100–300 words for most notifications
- Tone should match the purpose: formal for legal, casual for informal events
- Use bullet points for multiple items or steps
- Avoid jargon unless audience understands it
- Include clear dates, times, and instructions
- Signature or closing line appropriate to relationship with recipient
- Use professional fonts and layout for printed letters; standard formatting for emails
Requirements and Prerequisites Before Sending
- Accurate recipient contact information
- Clear understanding of what is being notified
- Supporting documents or attachments ready if needed
- Approval from relevant authorities if the letter is formal or legal
- Timeline or deadlines clearly defined
- Checklist for all points to be included to avoid missing information
After Sending / Follow-Up Actions
- Confirm receipt when necessary (read receipts for email, acknowledgment letters for printed letters)
- Keep a copy of the notification for records
- Respond to queries or clarifications from recipients promptly
- Track compliance or action taken based on the notification
- Send reminders if deadlines or responses are approaching
Pros and Cons of Sending Notification Letters
Pros:
- Provides official and documented communication
- Reduces misunderstandings
- Ensures recipients are informed and prepared
- Can be used as evidence in legal or professional matters
Cons:
- May require follow-up if recipients ignore it
- Overuse can lead to information fatigue
- Tone must be carefully chosen to avoid misinterpretation
- Drafting formal letters may be time-consuming
Common Mistakes to Avoid in Notification Letters
- Omitting important dates, times, or instructions
- Using an inappropriate tone or style for the audience
- Sending to the wrong recipients
- Making the letter too long or unclear
- Forgetting to include attachments or references
- Neglecting to request confirmation or acknowledgment when necessary
Elements and Structure of a Notification Letter
- Subject or heading clearly stating the purpose
- Greeting or salutation appropriate to the audience
- Introduction: brief explanation of why the letter is sent
- Main body: detailed information or instructions
- Closing remarks or next steps
- Contact information for questions or follow-up
- Attachments or references if applicable
- Signature or name of sender
Tricks and Tips for Effective Notification Letters
- Use bullet points for clarity and easier reading
- Keep sentences short and direct
- Use active voice to make instructions clear
- Highlight deadlines or critical information in bold if email
- Personalize the message where appropriate to engage the recipient
- Proofread for grammar and accuracy to maintain professionalism
Does a Notification Letter Require Attestation or Authorization?
- Usually, casual or internal notifications do not require attestation
- Formal, legal, or policy-related notifications may require:
- Signature of an authorized person
- Company seal or official stamp
- Notarization in legal contexts
- Always verify the requirements based on organizational or legal standards













Breach Notification Letter
Death Notification Letter
Employee Notification Letter
Internal Or External Audit Notification Letter
Layoff Notification Letter
Letter Of Notification To Landlord
Name Email Or Address Change Notification Letter
Notification Letter To Customer
Notification Of Entitlement Letter
Notification Of Payment Letter
Party Notification To Neighbors Letter
Pregnancy Or Maternity Leave Notification Letter To Employer
Price Increase Notification Letter
Promotion Notification Letter
Redundancy Notification Letter
Retirement Notification Letter
Salary Increase Or Raise Notification Letter
Sample End Of Contract Notification Letter
Tax Notification Letter
Tenant Notification Letter
Termination Notification Letter
Transfer Notification Letter