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Payment Advice Letter
Payment advice letter could refer to one of two things:
- A payment reminder letter that a supplier or vendor sends to a client to ask them to pay an overdue invoice.
- A letter sent by a client to inform a provider that they made a payment.
In this article, we are going to explore both types of letters.
How to write a letter to remind a customer of their payment?
- Mention the unpaid invoice number, the date of the invoice, and the amount that needs to be paid.
- Make it clear to the client to which account this invoice belongs to and for against which service.
- Specify a deadline for the payment.
- Explain what happens if the payment is not made on time.
Sample Letter
Dear [Client Name],
This letter is a reminder that you have an unpaid invoice (#456987) with the total amount of [$1,500] which was due on [some date] against your account number [123456] as usage charges for the month of July.
We urge you to make the payment no later than [deadline date] in order to ensure continuity of service and to avoid late payment charges.
Please ignore this message if you have already made the payment.
Thank you for your business.
Have a nice day.
Best Regards
This letter is a reminder that you have an unpaid invoice (#456987) with the total amount of [$1,500] which was due on [some date] against your account number [123456] as usage charges for the month of July.
We urge you to make the payment no later than [deadline date] in order to ensure continuity of service and to avoid late payment charges.
Please ignore this message if you have already made the payment.
Thank you for your business.
Have a nice day.
Best Regards
How to write a letter to inform that you made the payment?
- Indicate the payment date and amount
- Indicate the invoice number and your account number.
- List all payment details: account numbers, transaction numbers, swift code, etc.
- Attach to your letter a proof of payment.
- Ask the recipient to confirm that they received the payment.
Sample Letter
Dear [Recipient Name],
I am writing this letter to inform you that [I/we] have made payment of [amount] against your invoice number [123457] dated [invoice date] and relating to [my/our] account number [7896565].
Payment details:
From Account Number:
From Bank:
To Account Number:
To Bank:
Transaction ID:
Swift Code:
Attached with this letter are proofs of payment and related documents for your reference.
Kindly confirm that you have received the payment as soon as it hits your account.
Sincerely,
I am writing this letter to inform you that [I/we] have made payment of [amount] against your invoice number [123457] dated [invoice date] and relating to [my/our] account number [7896565].
Payment details:
From Account Number:
From Bank:
To Account Number:
To Bank:
Transaction ID:
Swift Code:
Attached with this letter are proofs of payment and related documents for your reference.
Kindly confirm that you have received the payment as soon as it hits your account.
Sincerely,
