Visit Confirmation Letter

What is a visit confirmation letter?

Use a visit confirmation letter when you want to confirm your visit to a company on a previously agreed date and time.

How to format the letter?

  • Start by referencing the original correspondence when the visit agreement was made.

  • Confirm that you are showing up as agreed.

  • Mention the exact date and time

  • Optionally request for an acknowledgment from the other side.

Let us examine one example and to see how this works. We will assume that you are a trainer and that you are visiting a company to provide training.

Sample letter

Dear [Recipient Name],

With reference to our previous correspondence, I would like to confirm that I will be visiting your headquarters next Monday at 9 AM to conduct the training as agreed.

Please acknowledge the receiving of this email. See you there.

Best Regards

Visit Confirmation Letter