Termination Sample Letters

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Termination Letter

We would like to regretfully inform you that [company name] has decided to end your services at the company effective [termination date]. [A few sentences about the reasons of termination or just leave empty if it was already communicated verbally]. Please consider this as an official termination letter.
We want to thank you for your efforts here and we want to wish success in your future challenge.

Termination Letter - Restructuring

This letter is an official notification to your termination from [company name] effective [some date].
The company is going through major restructuring. The necessity for many positions is being reevaluated while responsibilities are being shifted. This sad decision came after careful thought and consideration. This does not imply in any way that you have under-performed; in fact, we will happy provide a recommendation letter for future employers.
You are required to handover your duties to [Mr. X]. We trust that you will keep your professional and excellent work ethics during the transition period.
Please consult with the accounting department and other departments for information regarding your severance pay, insurance, and other employment matters.
Please keep in mind that even after your termination, you are still legally bound by the privacy and confidentiality terms that you signed and agreed upon at the beginning of your employment. Please consult with the legal department for more information about this.
We are really sorry about this. Thank you very much for your efforts and good luck.



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Termination Letter - Recession

We are sorry to inform you that your employment with [company name] will be terminated effective [some date].
Due to the difficult economic situation, we are forced to lay off some of our staff. This is was not an easy decision. You performance has always been good and we are happy to work with you but unfortunately there is little that can be done.
Please consult with the accounting department and other departments for information regarding your severance pay, insurance, and other employment issues.
Please keep in mind that even after your termination, you are still legally bound by the privacy and confidentiality terms that you signed and agreed upon at the beginning of your employment. Please consult with the legal department for more information about this.
We will happily provide a recommendation letter upon your request. We are really sorry about this and we wish you the best of luck in your career.

Termination Letter - Misconduct

Please be advised that you have been relieved from your duties as [job title] from [company name]. This decision comes as a result of your continuous misconduct and deliberate ignorance to the company policies and regulations. Despite the multiple warnings, you did not show any progress. This decision is final and effective starting [today].
[List here more details explaining the decision]
Please consult with the accounting department and other departments for information regarding your severance pay, insurance, and other employment matters.
Please keep in mind that even after your termination, you are still legally bound by the privacy and confidentiality terms that you signed and agreed upon at the beginning of your employment. Please consult with the legal department for more information about this.
We regret that things have reached to this stage but we have already exhausted all other options. Thank you for your efforts and good luck.

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Termination Letter - Poor Performance

Please be advised that you have been relieved from your duties as [job title] from [company name].
Due to your poor performance over the past [period], we are forced to let you ago. Your manager has pointed out this numerous times before and has been monitoring your performance ever since. Unfortunately, you failed to show any progress. We need hardworking, committed, and devoted employees. We think it is better if you look for other opportunities that better match you skills and aspirations.
[List here more details explaining the decision]
Please consult with the accounting department and other departments for information regarding your severance pay, insurance, and other employment matters.
Please keep in mind that even after your termination, you are still legally bound by the privacy and confidentiality terms that you signed and agreed upon at the beginning of your employment. Please consult with the legal department for more information about this.
Thank you very much for your efforts. We wish you better luck in your next job.