Resignation Letter Format With Notice Period
[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Today's Date]
[Recipient's Name]
[Recipient's Job Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
Dear [Recipient's Name],
I am writing this letter to formally notify you of my decision to resign from my position as [Your Job Title] at [Company Name]. I am providing [Notice Period] notice, as per the terms of my employment contract, and my last working day will be [Last Working Day], which falls on [Date].
I have thoroughly enjoyed my time at [Company Name] and am grateful for the opportunities and experiences I have gained during my tenure. However, after careful consideration, I believe it is time for me to explore new challenges and opportunities in my career.
During my notice period, I am committed to ensuring a smooth transition of my responsibilities to my colleagues or any other team member as per your guidance. Please let me know how I can assist in facilitating this process.
I am more than willing to help train my successor or provide any necessary information to ensure a seamless continuation of tasks and projects. Moreover, I will make every effort to complete any pending work or handover tasks before my departure.
I sincerely thank the entire team at [Company Name] for their support, encouragement, and camaraderie throughout my journey here. I have truly cherished working with such a talented and dedicated group of individuals.
I am available for an exit interview if required and would appreciate the opportunity to provide feedback that could contribute to the continuous improvement of [Company Name]'s work environment and practices.
Please let me know the formalities and procedures I need to follow during my notice period. Additionally, kindly advise me on any documents I need to complete for a smooth exit.
Once again, I express my gratitude for the valuable experience and memories gained at [Company Name]. I wish the company and the team continued success and prosperity in all future endeavors.
Thank you for your understanding and support throughout this process.
Sincerely,
[Your Name]
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Formal Resignation Letter With Notice Period
Subject: Formal Resignation with Notice Period
Dear [Manager’s Name],
I am writing to formally resign from my position as [Job Title] at [Company Name], effective [Last Working Day], in accordance with my [X-week/month] notice period. My final working day will be [date].
I would like to thank you and the team for the opportunities and support I have received during my tenure. I have gained valuable experience that I will carry forward in my career. Please let me know how I can assist during this transition period, including training a replacement or completing pending tasks.
I wish the company continued success and hope to stay in touch in the future.
Sincerely,
[Your Name]
Casual Resignation Email With Notice Period
Subject: Moving On - My Notice
Hi [Manager’s First Name],
I wanted to let you know that I have decided to resign from my position at [Company Name]. I’ll be serving my [X-week] notice period, so my last working day will be [date].
I’ve really enjoyed being part of the team, and I’m grateful for all the support and learning opportunities. Please let me know how I can help make this transition smooth.
Thanks again, and I hope we’ll stay connected!
Best,
[Your Name]
Heartfelt Resignation Letter With Notice Period
Subject: Resignation with Gratitude
Dear [Manager’s Name],
With mixed emotions, I submit my resignation from my position as [Job Title] at [Company Name]. In line with my [X-week] notice period, my final working day will be [date].
This decision was not easy, as I have greatly valued the friendships, mentorship, and opportunities I have experienced here. Working with this team has been one of the most rewarding chapters of my career.
I am committed to supporting a smooth handover and ensuring that my responsibilities are transitioned effectively. Thank you once again for everything.
Warm regards,
[Your Name]
Quick Resignation Message With Notice Period
Subject: Resignation Notice
Dear [Manager’s Name],
This is to formally inform you of my resignation from [Company Name], effective [date], in line with my [X-week] notice period. My last working day will be [final date].
Thank you for the opportunities and guidance provided. I will do my best to complete pending work and ensure a smooth transition.
Sincerely,
[Your Name]
Preliminary Resignation Letter With Notice Period
Subject: Intention to Resign
Dear [Manager’s Name],
I am writing to inform you of my intention to resign from my position at [Company Name]. As per my contract, I will be serving the required [X-week] notice period, making my last working day [date].
This letter serves as an initial notice. I will follow up with detailed handover documentation and will coordinate with you regarding transition plans. I am grateful for the experiences I have had here and hope to stay connected.
Sincerely,
[Your Name]
Official Resignation Letter With Extended Notice Period
Subject: Formal Resignation with Extended Notice Period
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name]. Although my contract requires [X-week] notice, I am willing to extend my notice period until [date] to ensure a smooth transition and to support ongoing projects.
I deeply appreciate the opportunities given to me and the professional growth I have achieved during my time here. I am committed to making the transition seamless and assisting in finding and training a suitable replacement.
Thank you again for your support.
Sincerely,
[Your Name]
Resignation Email Requesting Shortened Notice Period
Subject: Resignation with Request to Shorten Notice Period
Dear [Manager’s Name],
I am resigning from my role at [Company Name] and will serve a notice period as per policy. However, due to personal circumstances, I kindly request that my notice period be reduced from [X weeks] to [Y weeks], making my final working day [date].
I will ensure that my key responsibilities are completed before departure and will assist in the transition as much as possible. I hope you will consider my request favorably.
Thank you for your understanding.
Sincerely,
[Your Name]
Funny Yet Polite Resignation Email With Notice Period
Subject: Time for My Next Adventure
Hi [Manager’s First Name],
It’s time for me to hand in my official notice—don’t worry, it’s not because of your coffee-making skills! I’ll be serving my [X-week] notice period, which makes my last day [date].
On a serious note, I’ve loved working here and learned a lot. I’ll make sure all my work is wrapped up before I go. Let’s grab a farewell coffee (I promise not to complain about it).
Cheers,
[Your Name]
What is a Resignation Letter With Notice Period and Why Do You Need It?
A resignation letter with notice period is a formal document informing your employer of your decision to leave while respecting the required timeframe outlined in your contract.
It ensures professionalism, allows for proper transition planning, and maintains positive relations with your employer.
Who Should Send a Resignation Letter With Notice Period?
- Any employee who wishes to leave their job voluntarily.
- Professionals bound by contracts that specify a notice period.
- Employees at any level—from entry-level staff to executives.
Whom Should the Letter Be Addressed To?
- Direct supervisor or line manager.
- Human resources department for formal processing.
- In some cases, higher management if the reporting structure requires it.
When Should You Send a Resignation Letter With Notice Period?
- As soon as you finalize your decision to leave.
- After receiving a confirmed job offer elsewhere.
- When personal circumstances make continuing employment impossible.
- Before the last working day required by contract.
How to Write and Send a Resignation Letter With Notice Period
- Begin with a clear statement of resignation.
- Specify the length of your notice period and final working date.
- Express gratitude for the opportunity.
- Offer to assist in the transition.
- Send it via email or deliver in person, depending on company culture.
Requirements and Prerequisites Before Writing a Resignation Letter
- Review your employment contract to confirm notice period.
- Have a confirmed plan for next steps (new job, study, relocation).
- Prepare to hand over responsibilities.
- Consider discussing with your manager before sending the letter.
Formatting Guidelines for Resignation Letters With Notice Period
- Keep it short—1 page is ideal.
- Maintain a professional and polite tone.
- Formal for official documentation, casual if workplace culture allows.
- Always include the final working date.
- Avoid negativity about the company or colleagues.
Mistakes to Avoid in Resignation Letters With Notice Period
- Forgetting to mention your final working date.
- Using emotional or negative language.
- Giving insufficient notice.
- Sending without prior discussion.
- Not keeping a copy for your records.
After Sending: What Happens Next?
- Your manager or HR will acknowledge the letter.
- Transition and handover plan will be created.
- You may have an exit interview.
- It’s courteous to follow up near the end of the notice period to confirm closure.
Compare and Contrast: Resignation With vs. Without Notice Period
- With Notice Period: Professional, respectful, maintains goodwill, smoother handover.
- Without Notice Period: Seen as unprofessional, risks burning bridges, possible legal/contractual consequences.
- Alternative: Negotiating a shortened notice when urgent.
Tricks and Tips for Writing a Strong Resignation Letter
- Always double-check the dates.
- Keep a calm and professional tone, even if leaving on bad terms.
- Offer specific help in the transition (training, documentation).
- If unsure, draft and review before sending.
- Use the letter as an opportunity to leave on good terms.
