Sending Revised Quotation Email Sample
Subject: Revised Quotation for [Project/Service]
Dear [Client's Name],
I hope this email finds you well. I wanted to express my gratitude for considering [Your Company Name] for [project/service] and for providing us with the opportunity to submit a quotation. After a careful review and analysis, we have made some adjustments to the initial quotation to better align with your requirements and offer the most competitive pricing possible.
Please find below the revised quotation for [project/service]:
[Include a clear breakdown of the revised pricing and any changes made to the services offered or any additional items included.]
We believe that these changes will not only meet but exceed your expectations. As always, our main focus is on delivering exceptional quality and outstanding customer satisfaction.
Should you have any questions or require further clarification regarding the revised quotation, please do not hesitate to reach out to us. Our team is readily available to address any queries or concerns you may have.
We sincerely value your business and are eager to collaborate with you on this [project/service]. If you find the revised quotation to your satisfaction, we kindly request you to acknowledge it by signing the provided copy and returning it to us.
We genuinely appreciate the opportunity to work with you and are confident that our expertise will contribute significantly to the success of your [project/service]. We are eagerly looking forward to the possibility of partnering with you and achieving remarkable results together.
Thank you once again for considering [Your Company Name]. We eagerly await your response and the chance to commence this exciting venture.
Best regards,
[Your Name]
[Your Title/Position]
[Your Company Name]
[Your Contact Information]
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Professional Revised Quotation Email
Subject: Revised Quotation for [Project/Product Name]
Dear [Recipient Name],
I hope this message finds you well. Following our recent discussion and your feedback on our initial quotation, please find attached the revised quotation for [Project/Product Name]. We have made adjustments to [specific changes, e.g., pricing, scope, delivery schedule] as requested.
Kindly review the revised quotation and let us know if you require any further modifications. We look forward to your confirmation and hope to proceed with your valued order.
Best regards,
[Your Name]
[Company Name]
[Contact Information]
Casual Email Sending Revised Quotation
Subject: Updated Quotation for Your Review
Hi [Recipient Name],
Hope you're doing well! As discussed, I have updated the quotation for [Project/Product Name] to reflect the recent changes we talked about. Please see the attached document for details.
Feel free to reach out if you have any questions or need further adjustments.
Cheers,
[Your Name]
Quick Email with Revised Quotation
Subject: Revised Quotation Attached
Dear [Recipient Name],
Please find attached the revised quotation for [Project/Product Name] based on your feedback. We have made the requested changes and are available to discuss any further adjustments.
Thank you for your consideration.
Best,
[Your Name]
Formal Letter for Revised Quotation Submission
Subject: Submission of Revised Quotation
Dear [Recipient Name],
I am pleased to submit the revised quotation for [Project/Product Name]. The changes include [details of revision, e.g., updated pricing, additional services, delivery schedule].
We hope this revised quotation meets your requirements and look forward to your confirmation. Should you need any further clarifications, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Company Name]
Heartfelt Email for Revised Quotation
Subject: Revised Quotation for Your Consideration
Dear [Recipient Name],
Thank you for your valuable feedback on our initial quotation. We have carefully revised the quotation for [Project/Product Name] to better align with your requirements. The attached document highlights the adjustments we made.
We sincerely hope this meets your expectations and look forward to collaborating further.
Warm regards,
[Your Name]
Urgent Revised Quotation Email
Subject: Urgent: Revised Quotation for Immediate Review
Dear [Recipient Name],
Following our discussion, please find attached the revised quotation for [Project/Product Name]. Kindly review it at your earliest convenience, as we aim to proceed with the order without delay.
We appreciate your prompt attention and look forward to your response.
Best regards,
[Your Name]
Provisional Revised Quotation Email
Subject: Provisional Revised Quotation
Dear [Recipient Name],
Please find attached the provisional revised quotation for [Project/Product Name]. This version reflects the initial adjustments discussed and is subject to final confirmation once additional details are provided.
We welcome any further input you may have to finalize the quotation.
Sincerely,
[Your Name]
What a Revised Quotation Email Is and Why It Is Needed
- A revised quotation email is a communication sent to provide an updated version of a previously sent quotation.
- Purpose:
- Correct errors in the original quotation.
- Reflect changes requested by the client.
- Update pricing, scope, or delivery details.
- Maintain transparency and professional relations.
Who Should Send a Revised Quotation Email
- Sales representatives or account managers.
- Business owners or project coordinators.
- Customer service personnel authorized to handle quotations.
Whom the Revised Quotation Email Should Be Addressed To
- Clients or potential customers who requested changes.
- Procurement officers or purchasing managers.
- Decision-makers involved in approving the quotation.
When to Send a Revised Quotation Email
- After receiving feedback on an initial quotation.
- When there are changes in product specifications, quantity, or pricing.
- To correct mistakes or omissions in the original quotation.
- When urgent or revised terms need immediate attention.
How to Write and Send a Revised Quotation Email
- Begin with a clear subject line indicating "Revised Quotation."
- Greet the recipient professionally or casually depending on context.
- Reference the previous quotation and feedback received.
- Highlight changes made in the revised quotation.
- Attach the updated quotation document.
- End politely, inviting the recipient to review or contact for clarifications.
Requirements and Prerequisites for Sending a Revised Quotation
- Original quotation and feedback from the client.
- Updated pricing, scope, or product/service details.
- Approval from internal management if necessary.
- Accurate and clear supporting documents to attach.
Formatting Guidelines for Revised Quotation Emails
- Length: Typically 3–5 short paragraphs.
- Tone: Professional, courteous, or urgent depending on situation.
- Wording: Clear, concise, and precise.
- Structure: Subject, greeting, reference to previous quotation, revised details, closing.
- Attachments: Include revised quotation in PDF or standard format.
After Sending a Revised Quotation Email
- Confirm receipt if necessary.
- Be available to answer queries or discuss further revisions.
- Track responses for follow-up or approval.
- Update internal records with the revised quotation details.
Common Mistakes to Avoid When Sending a Revised Quotation
- Failing to clearly reference the original quotation.
- Not highlighting or explaining changes made.
- Sending without reviewing accuracy.
- Overly long or unclear emails.
- Neglecting proper attachments or formatting.
Elements and Structure of a Revised Quotation Email
- Subject Line: Clearly state "Revised Quotation."
- Greeting: Professional or friendly depending on relationship.
- Reference: Mention original quotation and feedback.
- Body: List updates and revisions in detail.
- Attachment: Include updated quotation document.
- Closing: Invite review and feedback, thank the recipient.
- Signature: Name, position, company, and contact info.
Tricks and Tips for Effective Revised Quotation Emails
- Use bullet points to highlight key changes.
- Keep language simple and direct to avoid confusion.
- Attach revised quotation in PDF to preserve formatting.
- Respond quickly to client feedback to demonstrate professionalism.
- If urgent, indicate priority politely in the subject line.
