Follow Up Letter For Job Application
Dear [Employer's Name],
I hope this letter finds you well. I am writing to follow up on my recent job application for the [position] at [company]. I submitted my application on [date] and wanted to express my continued interest in the position.
First and foremost, I would like to reiterate my gratitude for the opportunity to apply for the [position]. After carefully researching [company], I was captivated by the company's mission, values, and the exceptional work your team accomplishes. The [position] aligns perfectly with my skills, qualifications, and career goals, and I believe I can make a meaningful contribution to [company].
Since submitting my application, I have been further impressed by [company]'s recent achievements, such as [mention specific accomplishments or news]. These accomplishments have reinforced my desire to be a part of your team and contribute to your continued success.
I wanted to take this opportunity to briefly highlight a few key strengths and experiences that make me a strong fit for the [position]. [Summarize your relevant skills, experiences, and qualifications that align with the job requirements, emphasizing any specific accomplishments or achievements that demonstrate your capabilities].
I am genuinely excited about the possibility of joining the team at [company] and contributing to your ongoing growth and success. I am confident that my skills and passion for [industry or field] would enable me to make an immediate impact and become a valuable asset to your organization.
I would be grateful for any update on the status of my application. Please let me know if there are any additional materials or information you require from my end. I am available at your convenience for an interview or any further discussions regarding my application.
Thank you for considering my application. I look forward to the opportunity of speaking with you soon and discussing in more detail how my qualifications align with [company]'s needs.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Download Word Doc
Download PDF
Professional Follow-Up Job Application Email
Subject: Follow-Up on Job Application for [Position Name]
Dear [Recipient Name],
I hope this message finds you well. I am writing to follow up on my application for the [Position Name] position submitted on [Date]. I am very enthusiastic about the opportunity to join [Company Name] and would appreciate any updates regarding the status of my application.
Please let me know if there is any additional information I can provide to assist in your decision-making process. Thank you for your time and consideration.
Sincerely,
[Your Name]
Casual / Friendly Follow-Up Job Application Email
Subject: Checking In on My Job Application
Hi [Recipient Name],
I hope you're doing well. I wanted to touch base regarding my application for the [Position Name] role submitted on [Date]. I remain very interested in joining [Company Name] and would love to know if there are any updates.
Thanks for your time and I look forward to hearing from you!
Best,
[Your Name]
Quick One-Paragraph Job Application Follow-Up
Subject: Application Status Follow-Up
Dear [Recipient Name],
I am following up on my application for the [Position Name] role submitted on [Date]. I remain very interested in this position and would appreciate any updates regarding my application status.
Thank you,
[Your Name]
Polite and Professional Follow-Up Letter
Subject: Follow-Up Regarding [Position Name] Application
Dear [Recipient Name],
I am writing to politely follow up on my application for the [Position Name] position submitted on [Date]. I am genuinely excited about the possibility of contributing to [Company Name] and would be grateful for any updates regarding my application.
Please let me know if any further information is required from my side. I appreciate your time and consideration.
Warm regards,
[Your Name]
Heartfelt / Enthusiastic Job Application Follow-Up
Subject: Continued Interest in [Position Name] Application
Dear [Recipient Name],
I hope you are well. I wanted to follow up on my application for the [Position Name] position submitted on [Date]. I am very passionate about the opportunity to join [Company Name] and contribute to your team, and I am eager to learn about any updates regarding my application.
Thank you for considering my application. I truly appreciate your time.
Sincerely,
[Your Name]
Provisional / Conditional Follow-Up Email
Subject: Inquiry on Job Application Status
Dear [Recipient Name],
I am following up on my application for the [Position Name] role submitted on [Date]. I understand that your team may still be in the review process, and I would be glad to provide any additional information if needed to facilitate the evaluation.
Thank you for your attention to my application. I look forward to your update when convenient.
Best regards,
[Your Name]
What is a Follow-Up Letter for Job Applications and Why You Need It
A follow-up letter for a job application is a communication sent after submitting an application to check on its status and demonstrate continued interest.
Purpose:
- Remind the employer of your application
- Show enthusiasm and professionalism
- Increase visibility among other applicants
- Ensure the application has been received and considered
Who Should Send a Follow-Up Letter for a Job Application
- Job seekers who have submitted applications but not received a response
- Candidates wanting to reaffirm interest in the position
- Applicants seeking clarification on the hiring process or timeline
Whom to Address a Follow-Up Letter
- The HR representative or recruiter who handled the application
- Hiring manager responsible for the position
- Any official contact provided in the application acknowledgment
When to Send a Follow-Up Letter
- Typically 1–2 weeks after submitting an application if no response is received
- After an interview if follow-up is needed to express continued interest
- When additional information or documentation was requested
How to Write and Send a Job Application Follow-Up Letter
- Start with a clear subject line indicating the follow-up
- Greet the recipient politely
- Reference the position applied for and the submission date
- Express interest in the role and enthusiasm for the company
- Request an update or indicate willingness to provide further information
- Close with thanks and a professional signature
- Send via email unless a formal letter is specifically requested
Requirements and Prerequisites Before Sending a Follow-Up Letter
- Ensure the application was submitted correctly and within deadlines
- Note the submission date and any contact information
- Confirm the recipient and mode of communication
- Be prepared to provide additional information if requested
Formatting Guidelines for Job Application Follow-Up Letters
- Length: One to two concise paragraphs for emails; two to three for formal letters
- Tone: Professional, courteous, and enthusiastic
- Wording: Clear, precise, and polite
- Style: Structured with introduction, reference to application, and closing
- Mode: Email is most common; printed letters may be used in formal scenarios
- Etiquette: Avoid pressure or negative tone
After Sending a Follow-Up Letter
- Wait at least a few business days for a response before sending another follow-up
- Keep records of correspondence
- Prepare for potential interview scheduling or next steps
- Avoid multiple follow-ups within a short period
Common Mistakes to Avoid in Follow-Up Letters
- Sending too many follow-ups too quickly
- Using a demanding or impatient tone
- Failing to reference the job title or application date
- Writing lengthy or unfocused messages
- Neglecting to proofread for errors
Elements and Structure of a Job Application Follow-Up Letter
- Subject line indicating the follow-up purpose
- Polite greeting addressing the recipient
- Reference to the position and date of application
- Expression of continued interest and enthusiasm
- Offer to provide additional information if needed
- Polite closing and signature
- Contact information for easy reply
Tricks and Tips for Effective Follow-Up Letters
- Wait an appropriate period (1–2 weeks) before sending
- Keep the email concise and focused
- Personalize the letter with recipient and position details
- Highlight enthusiasm without being pushy
- Ensure clarity and professionalism in wording
- Include contact information for easy response
FAQ About Job Application Follow-Up Letters
Q: How long should I wait before following up?
A: Typically 1–2 weeks after submitting the application.
Q: Can I follow up more than once?
A: Yes, but space follow-ups appropriately to avoid being pushy.
Q: Should I follow up after an interview?
A: Yes, to express continued interest and gratitude.
Q: Is email acceptable for follow-up?
A: Yes, email is standard; printed letters are optional in formal contexts.
Q: What if I receive no response after following up?
A: Consider the application as likely unsuccessful, but remain professional and open to future opportunities.
