Permission Letter To Take Child Out Of Country
[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[To Whom It May Concern],
I am writing this letter to request permission to take my child, [Child's Full Name], out of the country for the purpose of [briefly describe the reason for the trip, e.g., family vacation, educational trip, etc.]. The trip is planned to take place from [Departure Date] to [Return Date].
I am the legal parent/guardian of [Child's Full Name], born on [Child's Date of Birth], with a passport number [Child's Passport Number], issued by [Issuing Authority] on [Passport Issue Date] and valid until [Passport Expiry Date]. Attached to this letter are copies of my identification documents, including my passport [Your Passport Number] issued by [Issuing Authority] on [Passport Issue Date] and valid until [Passport Expiry Date].
During our trip, we will be visiting [Destination Country/Countries], where we plan to [briefly describe the activities and locations you will be visiting]. The purpose of this trip is [provide a brief explanation of the purpose, e.g., to spend quality time with family, explore new cultures, etc.].
I assure you that I am fully committed to ensuring the safety, well-being, and education of my child during our time abroad. I will provide all necessary care and supervision and will make sure that my child's schooling and other responsibilities are not disrupted.
I understand the importance of obtaining the necessary permissions and complying with all legal requirements for international travel with a minor. I am willing to provide any additional information or documentation as required by [Your Country]'s laws and regulations.
If there are any specific forms or procedures that I need to follow to obtain official permission for this trip, please provide me with the necessary instructions, and I will promptly complete the required steps.
Thank you for considering my request. I am looking forward to a positive response so that we can proceed with our travel plans accordingly. Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further information or if there are any additional forms or documents I need to submit.
Sincerely,
[Your Signature]
[Your Printed Name]
Enclosures:
1. Copies of Parent/Guardian Passport
2. Copy of Child's Passport
3. Any other relevant documents or forms as required
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Formal Permission Letter to Take Child Out of Country
Subject: Parental Consent for International Travel
To Whom It May Concern,
I, [Parent/Guardian Full Name], am the legal parent/guardian of [Child’s Full Name], born on [Child’s Date of Birth]. I hereby grant permission for my child to travel outside of the country with [Accompanying Parent/Guardian/Relative’s Full Name].
The travel is scheduled from [Departure Date] to [Return Date], with destinations including [List Countries]. The purpose of the travel is [Reason: vacation, family visit, educational trip, etc.]. I confirm that I have no objection to this travel arrangement.
Attached are copies of my identification, the child’s birth certificate, and relevant travel documents for verification purposes.
Sincerely,
[Your Full Name]
[Your Contact Information]
Simple Permission Letter for School Trip Abroad
Subject: Parental Consent for [Child’s Name] to Travel with School
Dear [School Principal/Trip Organizer],
This is to confirm that I, [Parent/Guardian Full Name], give permission for my child, [Child’s Full Name], to travel abroad with [School Name] for the upcoming school trip to [Destination Country]. The trip is scheduled for [Dates].
I understand that [School Staff Member’s Name] will be supervising the students throughout the trip, and I trust the school’s arrangements. I also confirm that my child is in good health and fit to travel.
Thank you for organizing this valuable opportunity for the students.
Sincerely,
[Parent/Guardian Full Name]
Permission Letter for Grandparent to Take Child Abroad
Subject: Travel Consent for [Child’s Name] with Grandparent
Dear Immigration Officer,
I, [Parent/Guardian Full Name], grant permission for my child, [Child’s Full Name], to travel internationally with their grandparent, [Grandparent’s Full Name], from [Start Date] to [End Date]. The planned travel is to [Destination Country] for the purpose of visiting family.
Enclosed are copies of my child’s birth certificate, my identification, and the travel itinerary for reference. I have no objection to this travel arrangement and confirm that [Grandparent’s Name] has my full consent to act as guardian during this trip.
Sincerely,
[Your Full Name]
[Your Contact Information]
Permission Email for Child Traveling with Sports Team
Subject: Consent for [Child’s Name] to Travel with Sports Team
Dear Coach [Last Name],
I am writing to provide my consent for my child, [Child’s Full Name], to travel with the [Team Name] to [Destination Country] for the scheduled tournament taking place from [Start Date] to [End Date].
I understand that the team staff will provide supervision, and I trust the arrangements made for travel and accommodation. I confirm that my child is authorized to travel under your care during this period.
Please let me know if any additional documentation is required.
Sincerely,
[Parent/Guardian Full Name]
Permission Letter for Divorced Parent Traveling with Child
Subject: Consent for International Travel with [Child’s Name]
To Whom It May Concern,
I, [Parent’s Full Name], the legal parent of [Child’s Full Name], hereby provide my consent for my ex-spouse, [Other Parent’s Full Name], to travel internationally with our child from [Start Date] to [End Date]. The travel will be to [Destination Country] for [Purpose: vacation, family visit, etc.].
This consent is provided in line with our custody agreement, and I confirm that I have no objection to this travel. Copies of the custody order, birth certificate, and travel itinerary are attached for reference.
Sincerely,
[Your Full Name]
[Your Contact Information]
Quick Permission Note for Neighbor Accompanying Child
Subject: Travel Permission for [Child’s Name]
To Whom It May Concern,
I, [Parent/Guardian Full Name], give my consent for my child, [Child’s Full Name], to travel outside of the country with our trusted family friend, [Neighbor’s Full Name], from [Start Date] to [End Date].
This travel is for leisure purposes, and I confirm that [Neighbor’s Name] has my permission to accompany and care for my child during this trip.
Sincerely,
[Parent/Guardian Full Name]
Heartfelt Permission Letter for Child Traveling to Attend Family Wedding
Subject: Consent for [Child’s Name] to Travel Abroad for Family Event
Dear [Relative’s Name or Immigration Officer],
I am writing to grant permission for my child, [Child’s Full Name], to travel with [Accompanying Person’s Name] to [Destination Country] from [Start Date] to [End Date]. The purpose of this trip is to attend a cherished family wedding.
I am delighted that my child will be part of this special occasion, and I trust [Accompanying Person’s Name] to provide full care and supervision throughout the journey. Enclosed are all relevant documents including passport, birth certificate, and my identification.
Sincerely,
[Your Full Name]
Permission Letter for Child Traveling with One Parent (Single Parent Case)
Subject: Consent for International Travel with [Child’s Name]
To Whom It May Concern,
I, [Parent/Guardian Full Name], confirm that I am the sole legal guardian of [Child’s Full Name], born on [Date of Birth]. As the sole custodian, I hereby provide permission for myself to take my child out of the country for travel to [Destination Country] from [Start Date] to [End Date].
Attached are copies of the custody documents proving sole guardianship along with the child’s birth certificate and passport.
Sincerely,
[Your Full Name]
[Your Contact Information]
What is a permission letter to take a child out of the country and why is it needed?
A permission letter to take a child out of the country is a formal document where a parent or legal guardian authorizes another parent, relative, or responsible adult to travel internationally with their child.
It is needed to comply with immigration and border control requirements, prevent child abduction, and provide proof of consent in custody-related cases.
Who should write the permission letter?
- Parents or legal guardians with custody of the child.
- In cases of shared custody, both parents may be required to sign.
- A sole guardian or custodial parent in cases of legal separation or divorce.
- Institutions such as schools or sports teams may require parents to provide such letters for group travel.
Who should receive the permission letter?
- Immigration or border control officers at departure and arrival.
- Airline or travel authorities requesting proof of consent.
- Schools, sports teams, or organizations responsible for group trips.
- Family members or relatives hosting the child in the destination country.
Common situations when this letter is required
- A divorced or separated parent traveling alone with the child.
- A child traveling with grandparents, relatives, or friends.
- School trips or extracurricular group activities abroad.
- Vacations or family visits where only one parent is present.
- Legal requirements from immigration authorities in certain countries.
Requirements and prerequisites before writing
- Gather custody documents if applicable.
- Have the child’s birth certificate and passport details.
- Provide copies of your own identification.
- Confirm travel dates, destination, and purpose of the trip.
- Check the specific requirements of the destination country.
- Some countries require notarized or attested letters.
Formatting guidelines for permission letters
- Keep the letter one page long and clear.
- Use a formal and serious tone.
- Include the child’s full name, date of birth, and passport number.
- Provide travel dates, destinations, and purpose.
- Attach copies of supporting documents.
- Use printed letters for immigration, emails/messages only for organizational requests.
After sending or providing the letter: next steps
- Carry original and copies of the permission letter during travel.
- Confirm the airline or immigration authority has accepted the documentation.
- Be available for verification calls or emails if needed.
- Inform the other parent or guardian about the child’s safe arrival.
- Keep an extra copy in your records for future reference.
Mistakes to avoid in writing permission letters
- Forgetting to include travel dates and destinations.
- Using vague wording like “trip abroad” without details.
- Not attaching custody or identification documents.
- Writing in an informal or incomplete style.
- Failing to notarize when required by law.
Does a permission letter require attestation or authorization?
In many countries, a simple signed letter is sufficient.
However, some countries and airlines require the letter to be notarized or attested by a public notary or relevant authority.
When parents are divorced or custody is shared, legal documentation may also be required to avoid disputes.
It is best to check the specific requirements of both departure and destination countries before travel.
Key elements and structure of a permission letter
- Subject line clearly stating it is a travel consent.
- Greeting (e.g., To Whom It May Concern).
- Identification of the parent(s) granting consent.
- Full details of the child (name, date of birth, passport number).
- Full details of the accompanying adult (name, relation, passport details).
- Travel details (dates, countries, purpose).
- Attachments list (birth certificate, IDs, custody documents).
- Signature and contact information.
Tips and best practices for writing permission letters
- Always provide exact travel details.
- Sign the letter with blue or black ink for authenticity.
- Keep the tone professional and serious.
- If unsure, notarize the letter to avoid complications.
- Provide multiple copies: one with the traveler, one with the airline, one with immigration if requested.
- Ensure both parents sign when joint custody applies.
