Salary Increase Proposal Letter
[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Today's Date]
[Recipient's Name]
[Recipient's Job Title]
[Company Name]
[Company Address]
[City, State, Zip Code]
Dear [Recipient's Name],
I hope this letter finds you well. I am writing to formally propose a salary increase for my position at [Company Name]. I have thoroughly enjoyed being a part of this esteemed organization and have taken pride in contributing to its success over the past [duration of employment].
Since joining [Company Name], I have consistently demonstrated a strong commitment to my responsibilities and have strived to exceed expectations in my role. Over time, I have taken on additional tasks and responsibilities, which have directly contributed to the growth and efficiency of the team and the company as a whole.
I have also been actively involved in various projects that have positively impacted the bottom line and helped achieve important milestones. My dedication to professional development has allowed me to enhance my skills and stay up-to-date with the latest industry trends, enabling me to contribute even more effectively to the company's success.
Considering my substantial contributions and the increased value I bring to the organization, I believe it is appropriate to discuss a salary adjustment. I have researched salary trends in the industry for similar positions, and I feel that my current compensation does not align with the market value for my skillset and experience.
Therefore, I am requesting a salary increase of [proposed percentage or specific amount]. I am confident that this adjustment will reflect my dedication to the company and my ongoing commitment to delivering exceptional results.
I would be more than willing to discuss this proposal further at your earliest convenience. I greatly appreciate your time and consideration of my request. I remain enthusiastic about the future at [Company Name] and look forward to continued growth and success together.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
Formal Salary Increase Proposal Letter
Subject: Request for Salary Review
Dear [Manager's Name],
I hope this message finds you well. I am writing to formally request a review of my current salary based on my contributions and achievements over the past [duration].
During this period, I have successfully [list key accomplishments], which have positively impacted [department/company goals]. I have researched industry standards for similar roles and believe an adjustment to [desired salary] would reflect my responsibilities and performance.
I would greatly appreciate the opportunity to discuss this proposal at your earliest convenience.
Thank you for your consideration.
Sincerely,
[Your Name]
[Position]
Casual Email Request for Salary Increment
Subject: Salary Review Request
Hi [Manager's Name],
I hope you’re doing well! I wanted to reach out to discuss the possibility of a salary increase. Over the past [duration], I’ve [mention achievements or contributions] and believe this warrants a review.
Could we set up a time to talk about this in more detail? I appreciate your consideration and look forward to your feedback.
Best regards,
[Your Name]
Heartfelt Salary Increase Proposal Letter
Subject: Request for Salary Consideration
Dear [Manager's Name],
I am grateful for the opportunities and support provided to me since joining [Company Name]. I am writing to request a review of my current salary in recognition of my contributions, including [highlight major accomplishments].
It is my sincere hope that my efforts can be acknowledged with a salary adjustment that reflects my dedication and value to the team.
Thank you for your time and understanding.
Warm regards,
[Your Name]
Provisional Salary Increase Proposal
Subject: Preliminary Request for Salary Adjustment
Dear [Manager's Name],
I would like to submit a provisional request for a salary review. I have [summarize key achievements or responsibilities] and hope to align my compensation more closely with my contributions.
I am open to discussing this further and providing any additional documentation or performance metrics needed.
Thank you for your consideration.
Sincerely,
[Your Name]
Formal Salary Increase Request for HR Review
Subject: Request for Salary Adjustment
Dear [HR Manager's Name],
I am writing to formally request a salary adjustment based on my performance and market benchmarks. Over the past [duration], I have [list measurable achievements or projects], which have contributed significantly to [team/company goals].
I have attached a summary of my accomplishments and relevant salary data for your review. I would appreciate any feedback or next steps in processing this request.
Sincerely,
[Your Name]
[Position]
Quick and Simple Salary Increase Email
Subject: Salary Increase Request
Hi [Manager's Name],
I hope you’re well. I would like to request a salary review in light of my contributions over the past [duration]. Please let me know a convenient time to discuss this.
Thanks,
[Your Name]
What is a Salary Increase Proposal Letter and Why It Matters
A salary increase proposal letter is a formal or informal request submitted by an employee to management to review and adjust their compensation.
Purpose:
- Formally request a salary adjustment
- Highlight contributions and achievements
- Provide documented evidence for consideration
- Facilitate transparent communication with management
Who Should Send a Salary Increase Proposal Letter
- Employees seeking a raise due to performance, tenure, or market benchmarks
- Team members with measurable accomplishments or additional responsibilities
- Individuals transitioning to a higher role within the organization
- Professionals in positions where salary negotiations are appropriate
Whom Should the Letter Be Addressed To
- Direct managers or supervisors
- Human Resources (for formal review and processing)
- Department heads (if applicable)
- Relevant authority responsible for salary decisions
When to Submit a Salary Increase Proposal Letter
- During performance review periods
- After successful completion of major projects or milestones
- When taking on additional responsibilities
- When market data indicates compensation below industry standards
- After consistent high performance over time
How to Write and Send a Salary Increase Proposal
- Start with a clear and respectful subject line
- Begin with a polite greeting and context
- Highlight accomplishments, contributions, and measurable impact
- State the desired salary or range
- Attach supporting documentation if necessary
- Close with appreciation and request for a discussion
- Choose the mode of delivery: email for speed, letter for formal record
Requirements and Prerequisites Before Writing the Letter
- Detailed list of accomplishments and contributions
- Knowledge of market salary standards for your role
- Awareness of company policies on raises
- Clear understanding of your current salary and desired adjustment
- Any relevant performance reviews or awards
Elements and Structure of a Salary Increase Proposal Letter
- Subject line indicating purpose
- Polite salutation
- Context for the request (tenure, achievements, responsibilities)
- Specific salary request or range
- Supporting evidence and metrics
- Call for discussion or meeting
- Professional closing with name and position
Formatting Guidelines for Salary Increase Letters
- Length: typically 1 page
- Tone: professional, respectful, and concise
- Wording: clear, persuasive, without exaggeration
- Style: formal for HR or management, casual for direct email to supervisor
- Attachments: performance reports, project summaries, or market salary data
Tricks and Tips for Effective Salary Increase Letters
- Use specific examples and quantifiable achievements
- Align the request with company goals and success metrics
- Research market salaries to provide context
- Keep the tone positive and collaborative
- Follow up politely if no response is received within a reasonable time
Common Mistakes to Avoid
- Demanding a raise without justification
- Being vague about accomplishments or contributions
- Ignoring company policies or budget cycles
- Overly casual or informal language in formal letters
- Failing to provide evidence or documentation
FAQ About Salary Increase Proposal Letters
-
Q: Should I state the exact salary I want?
A: Yes, it helps management understand your expectations and negotiate effectively. -
Q: Can I send the letter via email?
A: Yes, email is common and efficient, but formal letters may be required in some organizations. -
Q: How long should the letter be?
A: Ideally 1 page, concise but comprehensive. -
Q: Do I need to attach performance data?
A: Including metrics, awards, or project summaries strengthens your case. -
Q: What if the raise is declined?
A: Remain professional, request feedback, and discuss possible future opportunities.








Download Word Doc
Download PDF