Sample Acceptance of Agreement Between Two Parties
Dear [Recipient Name],
This correspondence is regarding the agreement concerning [Topic] that was drafted on [Date and Time].
It is my pleasure to inform you what I have decided to accept the agreement and the corresponding terms and conditions.
Enclosed with this letter are two signed copies of the agreement. Upon receiving, kindly sign both and return one of them to me.
[If there supporting documents attached, list them here]
As discussed and outlined in the draft, this agreement becomes in effect upon both parties signing their copies.
[Next steps go here. What should happen next now that both parties are in agreement?]
Congraulations to both us! Thank you and best of luck.
Sincerely,
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Sample Acceptance of Agreement Between Two Parties With Changes
Dear [Recipient Name],
With regards to our agreement concerning [Topic], I would like to convey my acceptance to the majority of the points outlined in the initial draft.
That being said, I have reservations to couple of the terms and would like to suggest some changes.
[First point with suggested change]
[Second point with suggested changes]
[etc...]
It is my pleasure to inform you what I have decided to accept the agreement and all the corresponding terms.
Enclosed with letter are two signed copies of the agreement terms. Upon receiving, kindly sign both copies and return one of them to me.
Additionally, I have attached [Supporting documents if required].
As discussed and outlined in the draft, this agreement becomes in effect upon both parties signing their copies.
Business Agreement Acceptance Letter
Subject: Acceptance of Business Agreement
Dear [Recipient Name],
We are pleased to confirm our acceptance of the business agreement discussed and signed on [Date]. We appreciate the opportunity to work together and are committed to fulfilling our responsibilities as outlined in the agreement.
Please consider this letter as our formal acknowledgment and acceptance. We look forward to a successful partnership and productive collaboration.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
Personal Agreement Acceptance Letter
Subject: Confirmation of Agreement
Hi [Recipient Name],
I wanted to let you know that I am happy to accept the agreement we discussed. I trust that we will follow through on our promises and enjoy working together.
Thanks for your understanding and support.
Best regards,
[Your Name]
Contract Acceptance Letter
Subject: Contract Acceptance
Dear [Recipient Name],
I am writing to formally accept the contract titled [Contract Name] dated [Date]. I understand and agree to the terms and conditions stated therein, and I am prepared to commence work as per the schedule agreed.
Please find my signed copy enclosed for your records.
Kind regards,
[Your Name]
[Your Position]
Lease Agreement Acceptance Letter
Subject: Acceptance of Lease Agreement
Dear [Landlord/Property Manager Name],
This is to confirm my acceptance of the lease agreement for the property located at [Property Address], effective from [Start Date]. I have reviewed all the terms and agree to comply with the responsibilities outlined.
Thank you for your cooperation.
Sincerely,
[Your Name]
Payment Agreement Acceptance Email
Subject: Confirmation of Payment Agreement
Hello [Recipient Name],
I am writing to confirm my acceptance of the payment terms we agreed upon on [Date]. The schedule and amounts outlined are acceptable, and I will adhere to them.
Please let me know if any additional documentation is required.
Regards,
[Your Name]
Sale Agreement Acceptance Letter
Subject: Acceptance of Sale Agreement
Dear [Recipient Name],
I am pleased to confirm my acceptance of the sale agreement for [Product/Item Name]. All terms, including price and delivery schedule, are agreed upon.
Looking forward to completing this transaction smoothly.
Best regards,
[Your Name]
Service Agreement Acceptance Letter
Subject: Acceptance of Service Agreement
Dear [Service Provider Name],
This letter serves as formal acceptance of the service agreement dated [Date]. I acknowledge and agree to the scope of services, timelines, and responsibilities outlined.
We are excited to begin this collaboration and anticipate positive results.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
What is an Agreement Acceptance Letter and Why is it Important
An Agreement Acceptance Letter is a formal or informal message that confirms the acceptance of terms, conditions, or responsibilities outlined in any agreement.
- It serves as a written acknowledgment that both parties understand and agree to the obligations.
- Provides legal or procedural proof that the agreement has been accepted.
- Helps establish trust and clarity between parties.
- Reduces the likelihood of disputes arising from miscommunication.
Who Should Send an Agreement Acceptance Letter
- Business executives or managers confirming business contracts.
- Individuals confirming personal agreements.
- Tenants confirming lease terms.
- Employees or contractors confirming employment or service agreements.
- Payment recipients or senders confirming financial arrangements.
Whom Should Receive an Agreement Acceptance Letter
- The counterparty of the agreement (business partner, landlord, client).
- Legal departments or administrative offices when official records are needed.
- Service providers confirming that the terms have been accepted.
- Financial institutions in case of payment agreements.
When to Send an Agreement Acceptance Letter
- Immediately after finalizing a contract or agreement.
- Upon verbal agreement when written confirmation is required.
- Before commencing services, work, or payments.
- When legally or administratively required as proof of consent.
- To formalize agreements made digitally or verbally.
How to Write and Send an Agreement Acceptance Letter
- Begin with a clear subject line indicating acceptance.
- Address the recipient politely and professionally.
- Reference the specific agreement and date.
- State clearly that you accept the terms outlined.
- Sign off with your name, position, and any company affiliation if applicable.
- Mode of sending: Email for quick acknowledgment, Letter for formal/legal purposes.
Requirements and Prerequisites Before Sending
- Review the agreement thoroughly to ensure understanding.
- Confirm that all terms, conditions, and obligations are acceptable.
- Have any required signatures or attachments ready.
- Ensure that the recipient’s contact details are accurate.
- For legal or official agreements, consult with legal counsel if needed.
Formatting Guidelines for Agreement Acceptance Letters
- Length: Typically 3–5 paragraphs; keep concise but complete.
- Tone: Formal or professional for contracts, informal for personal agreements.
- Style: Clear, direct, and polite. Avoid ambiguity.
- Mode: Use Email for informal or digital confirmation, Letter for printed or legal acknowledgment.
- Etiquette: Address recipient respectfully, use proper salutations and closing remarks.
Common Mistakes to Avoid
- Accepting without reading the agreement thoroughly.
- Using vague language that doesn’t clearly confirm acceptance.
- Sending the letter to the wrong recipient.
- Omitting necessary dates or reference numbers.
- Failing to keep a copy for your records.
Elements and Structure of an Agreement Acceptance Letter
- Subject line indicating purpose.
- Greeting to the recipient.
- Reference to the agreement, including title and date.
- Statement of acceptance and acknowledgment.
- Optional brief mention of next steps or start date.
- Closing remark and signature.
After Sending an Agreement Acceptance Letter: Follow-Up
- Keep a copy for personal or company records.
- Request acknowledgment from the recipient if necessary.
- Begin any actions or obligations outlined in the agreement promptly.
- For legal or financial agreements, confirm that the acceptance is officially recorded.
- Maintain communication to ensure clarity and smooth execution.
Tips and Best Practices for Writing Agreement Acceptance Letters
- Always double-check names, dates, and references to the agreement.
- Use polite and professional language; even informal agreements benefit from clarity.
- Send promptly after agreement to avoid misunderstandings.
- Attach signed copies or relevant documents if required.
- Consider using templates to maintain consistency across multiple agreements.
