Thank You Letter For Leave Approval
Dear [Manager's Name],
I would like to express my sincerest gratitude for approving my leave request. Your understanding and support have been a great help to me, and I am truly grateful for your kind consideration.
During my absence, I will make sure to complete all my pending tasks and assign them to my colleagues. I will also ensure that I am available via email or phone in case of any urgent matters that may require my attention.
Your approval has given me the opportunity to take some time off and recharge my batteries, which will help me return to work with a refreshed mindset and renewed energy. I am confident that this leave will enable me to come back and contribute to the company with greater productivity and enthusiasm.
Once again, thank you for your understanding and support. I appreciate your kind gesture and look forward to returning to work with a positive outlook.
Sincerely,
[Your Name]
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Thank You Letter For Leave Approval
Dear [Supervisor's Name],
I am writing to express my sincere gratitude for approving my request for leave from [start date] to [end date]. I truly appreciate your understanding and consideration in this matter.
During my absence, I will ensure that all my responsibilities are well-handled, and I will make sure to provide any necessary information or instructions to my colleagues who will be covering for me. I am confident that the team will continue to perform at its best in my absence.
Once again, thank you for granting me this opportunity for some much-needed time off. I am committed to returning to work on [return date] fully refreshed and ready to contribute to the team's success.
If there are any additional steps or documentation required before my departure, please do not hesitate to let me know.
Thank you once again for your support.
Sincerely,
[Your Name]
Casual or Informal Email to thank boss for leave approval
Hey [Supervisor's Name],
I just wanted to drop you a quick note to say thanks for approving my leave request. I really appreciate it! This time off will be a great opportunity for me to recharge and come back even more motivated.
I'll make sure to tie up any loose ends before I go, and I'm confident the team will handle things smoothly in my absence.
Thanks again, and I'll be back in action on [return date].
Cheers,
[Your Name]
Funny Email to thank boss for vacation or holiday approval
Hey [Supervisor's Name],
You're officially my favorite person in the office right now! Thanks a bunch for giving me the green light on that leave request. I promise not to send you postcards from the beach... maybe.
I'll make sure everything's in order before I vanish into the vacation abyss. I have full confidence in the team to hold down the fort while I'm gone.
See you on the flip side, hopefully not too sunburned.
Cheers,
[Your Name]
Appreciative Email to thank manager for vacation or holiday approval
Dear [Manager's Name],
I hope this message finds you well. I wanted to take a moment to express my heartfelt gratitude for approving my vacation request. Your understanding and support mean a great deal to me.
This time away will provide me with the opportunity to recharge and return to work with renewed energy and enthusiasm. I am committed to ensuring that all my responsibilities are taken care of before I leave and will provide any necessary information to my colleagues who will be covering for me.
I have every confidence in the team's ability to handle things in my absence, thanks in no small part to your excellent leadership.
Once again, thank you for your kindness and consideration. I look forward to returning on [return date] and contributing my best to the team's success.
Warm regards,
[Your Name]
Can I go on leave without asking for approval?
Whether or not you can go on leave without asking for approval depends on several factors, including the policies of your employer, your employment contract, and the specific circumstances surrounding your request for leave. In most workplaces, you are typically required to request and receive approval for any planned leave in advance. This allows your employer to plan for your absence and ensure that there is adequate coverage for your responsibilities.
What is "Thank you for leave approval" letter?
A "Thank you for leave approval" letter is a formal note written by an employee to express gratitude to their employer or supervisor for granting them permission to take a leave of absence. This letter is a professional way to acknowledge and appreciate the approval of the requested time off.
Requirements and prequistes for leave approval letter
For these types of letters, no requirements are needed except that you already received a formal approval from your manager.
How to write a "Thank you for leave approval letter"?
- Express your gratitude clearly
- Explain how important that is to you
- Explain how you'll prepare for your absence
- Emphasize your trust in your colleagues
- Mention your emergency contacts details
- Close the letter
Your Leave from work checklist
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Check Company Policies and Procedures: Review your company's policies regarding leave requests, approval process, and any specific requirements for notifying superiors.
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Select Dates and Duration: Determine the exact dates of your leave and communicate this clearly to your supervisor.
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Request Leave Approval: Submit a formal leave request to your supervisor or HR department following company guidelines.
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Plan in Advance: Give ample notice, especially for extended leaves, to allow for proper coverage planning.
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Delegate Responsibilities: Identify colleagues who can handle your tasks during your absence. Provide them with necessary information and instructions.
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Set Up Out-Of-Office Notifications: Configure your email, voicemail, and any other communication tools to inform colleagues and clients about your absence.
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Notify Important Contacts: Let key contacts, clients, and collaborators know about your upcoming absence and provide alternative contacts if necessary.
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Prepare Handover Documents: Create a comprehensive handover document outlining ongoing projects, pending tasks, and relevant information for your colleagues covering for you.
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Clear Pending Tasks: Complete or at least bring to a logical pause any pressing tasks before you leave.
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Secure Important Documents and Files: Ensure that essential files, documents, and information are stored securely and can be accessed by your colleagues if needed.
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Leave Contact Information: Provide a reliable contact method in case of any urgent matters that require your attention.
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Set Auto-Payments or Reminders: Arrange for any regular payments or bills that may come due during your absence.
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Arrange for Backup for Personal Responsibilities: If needed, ensure someone is available to take care of your personal responsibilities (e.g., pet care, childcare) while you're away.
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Update Your Calendar: Reflect your leave dates and any handover meetings or tasks in your work calendar.
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Check Travel and Health Requirements: If you're traveling, ensure you have all necessary documents, tickets, and health-related items (e.g., vaccinations, medications).
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Notify HR or Payroll: Inform relevant departments about your leave to ensure accurate payroll and benefits processing.
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Activate Out-of-Office Responder on Email and Voicemail: Set up an automated response indicating your absence and providing an alternative contact if necessary.
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Clean Up Workspace: Tidy up your desk and work area to help maintain a organized environment during your absence.
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Double-Check Travel Arrangements: Confirm all travel details, including flights, accommodations, and transportation.
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Enjoy Your Leave!: Take the time to relax and recharge so you can return to work with renewed energy and focus.
Formal Thank You Letter for Leave Approval
Subject: Thank You for Approving My Leave
Dear [Manager’s Name],
I would like to express my sincere gratitude for approving my leave request from [start date] to [end date]. I truly appreciate your understanding and support in allowing me the time off to attend to my personal matters.
Your consideration has provided me with much-needed peace of mind, knowing that I can handle my responsibilities without concern. I assure you that I have delegated my tasks properly and will ensure a smooth workflow in my absence.
Thank you again for your understanding and trust.
Sincerely,
[Your Full Name]
Simple Thank You Email for Leave Approval
Subject: Thank You for Approving My Leave
Hi [Manager’s First Name],
Thank you for approving my leave request for [dates]. I really appreciate your quick response and understanding.
I’ve made sure that my work is up to date and shared necessary details with the team for a smooth handover.
Thanks once again for your support.
Best,
[Your Name]
Heartfelt Thank You Letter for Emergency Leave Approval
Subject: Heartfelt Thanks for Approving My Emergency Leave
Dear [Supervisor’s Name],
I wanted to sincerely thank you for approving my emergency leave at such short notice. Your understanding and compassion during my time of need mean a great deal to me and my family.
It was a difficult situation, and your quick support helped me manage things without added stress. I’m truly grateful to be part of a team that values empathy and care.
With appreciation,
[Your Full Name]
Professional Thank You Message for Leave Approval (Corporate Style)
Subject: Appreciation for Leave Approval
Dear [Manager’s Name],
Thank you for approving my recent leave application for [specific dates]. I appreciate your flexibility and understanding regarding my situation.
Please rest assured that I have handed over all critical work items to [colleague’s name] and ensured that there will be no disruption in workflow during my absence.
I truly value your consideration and support.
Best regards,
[Your Name]
Casual Thank You Email After Leave Approval
Subject: Thanks a Lot for Approving My Leave!
Hey [Manager’s Name],
Just wanted to say a quick thank you for approving my leave for [dates]. I really appreciate your understanding!
I’ve set things up so the team can keep going smoothly while I’m away. Thanks again for being so supportive!
Cheers,
[Your Name]
Thank You Letter for Leave Approval After Maternity Leave
Subject: Thank You for Supporting My Maternity Leave
Dear [HR Manager’s or Supervisor’s Name],
I would like to extend my heartfelt thanks for approving and supporting my maternity leave. Your encouragement and understanding throughout this period have meant a lot to me.
I deeply appreciate the organization’s flexibility and support for working mothers. I look forward to returning refreshed and ready to contribute to our team again.
Sincerely,
[Your Full Name]
Thank You Letter for Extended Leave Approval
Subject: Thank You for Granting Extended Leave
Dear [Manager’s Name],
I want to express my sincere gratitude for approving my extended leave request. I understand that accommodating this extension required schedule adjustments, and I truly appreciate your support and consideration.
Your flexibility allowed me to manage personal matters effectively without work-related stress. I will make sure to resume my duties promptly and ensure a smooth transition upon my return.
Thank you once again for your understanding and leadership.
Respectfully,
[Your Full Name]
Thank You Email for Leave Approval After Illness
Subject: Thank You for Approving My Medical Leave
Dear [Manager’s Name],
Thank you so much for approving my recent medical leave. Your understanding and concern during my recovery were deeply appreciated.
I’m feeling much better now and ready to get back to work with renewed energy. Thank you again for your kindness and flexibility.
Warm regards,
[Your Name]
Quick Thank You Message for Leave Approval
Subject: Thanks for the Leave Approval
Hi [Manager’s Name],
Just a short note to thank you for approving my leave request. I appreciate your understanding and support.
Best,
[Your Name]
Formal Thank You Letter to HR Department for Leave Approval
Subject: Appreciation for Leave Approval
Dear HR Department,
I am writing to thank you for approving my leave request from [start date] to [end date]. I truly appreciate the HR team’s efficiency and professionalism in handling my request promptly.
Your support has allowed me to attend to important personal matters without stress, and I am grateful for your assistance.
Thank you for your continued cooperation.
Sincerely,
[Your Full Name]
What is a Thank You Letter for Leave Approval and why is it important?
A Thank You Letter for Leave Approval is a professional or personal message sent by an employee to express gratitude to their manager, supervisor, or HR department after their leave request is granted.
It’s a courteous gesture that reflects professionalism, appreciation, and respect for organizational support. Such a letter also helps strengthen workplace relationships and shows responsibility and communication etiquette.
Who should send this letter and to whom?
- Sender: Any employee or staff member whose leave request has been approved.
- Recipient: Typically addressed to a direct manager, supervisor, HR officer, or employer who granted the approval.
- For formal cases (like extended or medical leaves), both the HR department and manager may be copied in the email.
When should you send a thank you letter for leave approval?
You should send the letter:
- Immediately after receiving confirmation of your leave approval.
- Within 24–48 hours of the approval email.
- After returning from leave, to thank again for their understanding (in special cases like illness or emergencies).
- When the leave period was extended beyond the initial request.
How to write a thank you letter for leave approval
- Start with a clear subject line (for emails).
- Greet the recipient politely by name.
- Express gratitude for the approval.
- Mention the leave dates and the reason (if appropriate).
- Assure responsibility—mention how you’ve managed or will manage your duties.
- Close with an appreciative tone and a courteous sign-off.
Formatting guidelines and etiquette
- Tone: Professional, warm, and respectful.
- Length: Usually one short paragraph or up to 200 words.
- Mode of delivery: Email is preferred; printed letters are used for formal organizations.
- Avoid overly emotional language or unnecessary details.
- Sign-off examples: “Best regards,” “Sincerely,” or “Warm regards.”
Common mistakes to avoid in thank you letters for leave approval
- Forgetting to mention the leave period or context.
- Using informal language with a superior.
- Overly long or emotional explanations.
- Sending the letter too late after the approval.
- Failing to proofread for grammar or spelling errors.
Tips and best practices for writing thank you messages
- Keep your message concise and sincere.
- Customize your tone according to your workplace culture.
- Acknowledge the recipient’s flexibility or understanding.
- If relevant, mention how you’ve ensured work continuity.
- End on a positive note expressing readiness to return or continue duties.
After sending the thank you letter—what next?
Once you’ve sent your thank you letter or email:
- Ensure you follow through with any work handovers or commitments mentioned.
- Maintain communication before your leave begins and after returning.
- Use the opportunity to strengthen rapport with your manager or HR department.
Pros and cons of sending a thank you letter for leave approval
Pros:
- Strengthens professional relationships.
- Shows gratitude and responsibility.
- Reflects positive attitude and workplace courtesy.
Cons:
- None significant—unless written too casually or inappropriately for the workplace tone.
Key elements every thank you letter for leave approval should include
- Subject line (if email)
- Greeting (Dear [Name], Hi [Name])
- Expression of gratitude
- Mention of approved leave dates
- Assurance of responsibility and work coverage
- Closing and sign-off with your name
