Authorization Letter For Bank Statement
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]
[Bank Name]
[Bank Address]
[City, State, ZIP Code]
Subject: Authorization Letter for Bank Statement
To Whom It May Concern,
I, [Your Full Name], residing at [Your Address], hereby authorize [Authorized Person's Full Name], residing at [Authorized Person's Address], to request, collect, and receive my bank statements from [Bank Name] on my behalf.
The purpose of this authorization is to facilitate the retrieval of my bank statements for the period of [Specify the Period, e.g., January 2023 to July 2023] in connection with [Specify Reason, e.g., financial documentation for loan application]. I understand that the authorized person is acting on my behalf and is fully responsible for the use of the bank statements obtained under this authorization.
I have attached a copy of my valid photo identification for verification purposes. The authorized person will present this identification along with this letter when requesting the bank statements.
Please provide the authorized person with all necessary assistance and information required to fulfill this request. I waive any liability or responsibility on the part of [Bank Name] for releasing my bank statements to the authorized person named above.
This authorization is valid from the date of this letter [Date] until [Expiration Date], after which it will be considered null and void.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Full Name]
[Your Signature – if submitting a physical copy]
Attachment: Copy of Valid Photo Identification (e.g., Driver's License, Passport)
Note: This is a general template for an authorization letter for bank statements. You should customize it to match your specific situation and the requirements of your bank. Make sure to verify the bank's policies and requirements for authorizations before submitting the letter.
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Formal Authorization Letter for Bank Statement
Subject: Authorization to Collect Bank Statement
Dear Sir/Madam,
I, [Your Full Name], holder of account number [Account Number] with [Bank Name], hereby authorize [Authorized Person’s Full Name] to collect my bank statement on my behalf. Due to personal reasons, I am unable to visit the bank in person.
Please provide [Authorized Person’s Full Name] with the requested statement for the period [Specify Dates]. They will present valid identification (ID card/passport) as proof of authorization.
I kindly request your cooperation in this matter. Should you require any additional information, please feel free to contact me at [Your Contact Information].
Sincerely,
[Your Full Name]
[Signature]
Simple Authorization Letter for Bank Statement
Subject: Authorization to Access Bank Statement
Dear [Bank Manager’s Name],
I authorize [Authorized Person’s Name] to collect my bank statement for account number [Account Number]. The statement required is for the period of [Specify Dates].
Please allow them access to the documents on my behalf. They will carry valid identification for verification.
Thank you for your assistance.
Best regards,
[Your Full Name]
Corporate Authorization Letter for Bank Statement
Subject: Authorization to Collect Bank Statement on Behalf of [Company Name]
Dear [Bank Manager’s Name],
This letter serves as official authorization for [Authorized Employee’s Full Name], holding employee ID [ID Number], to collect bank statements for [Company Name], account number [Account Number]. The statements required are for the period [Specify Dates].
As the authorized signatory of [Company Name], I confirm that [Authorized Employee’s Name] is permitted to access and receive these documents. Kindly extend your support in facilitating this request.
Thank you for your cooperation.
Sincerely,
[Your Full Name]
[Your Position]
[Company Name]
Quick Authorization Email for Bank Statement
Subject: Authorization to Collect Bank Statement
Dear [Bank Manager’s Name],
This is to authorize [Authorized Person’s Name] to collect my bank statement for account number [Account Number]. The required period is [Specify Dates].
Kindly assist them upon presentation of valid identification.
Thank you,
[Your Full Name]
Authorization Letter for Bank Statement Due to Travel
Subject: Authorization to Collect Bank Statement
Dear Sir/Madam,
I am currently traveling and unable to visit the bank in person. I hereby authorize [Authorized Person’s Full Name] to collect my bank statement for account number [Account Number] during my absence. The statement requested is for the period [Specify Dates].
Please grant them access to the requested document upon presentation of valid identification. Should you need confirmation, I am available at [Your Contact Information].
Thank you for your understanding and support.
Sincerely,
[Your Full Name]
Authorization Letter for Family Member to Collect Bank Statement
Subject: Authorization to Collect Bank Statement
Dear [Bank Manager’s Name],
I, [Your Full Name], authorize my [Relationship, e.g., brother/father/mother], [Authorized Person’s Full Name], to collect my bank statement for account number [Account Number]. The statement required is for the period [Specify Dates].
Please extend your assistance to them as they act on my behalf. They will present a valid government-issued ID for verification.
Thank you for your cooperation.
Warm regards,
[Your Full Name]
Authorization Letter for Bank Statement Collection by Legal Representative
Subject: Authorization for Bank Statement Collection
Dear Sir/Madam,
I, [Your Full Name], hereby authorize my legal representative, [Lawyer’s Full Name], to collect my bank statement for account number [Account Number]. The requested statement is for the period [Specify Dates].
Attached to this letter is a copy of the legal representation agreement along with their identification proof. Kindly provide the requested documents directly to them.
Thank you for your cooperation in this legal matter.
Respectfully,
[Your Full Name]
What is an authorization letter for a bank statement and why do you need it?
An authorization letter for a bank statement is a document that allows another person, organization, or representative to collect or access your bank statement on your behalf.
It is needed when you cannot visit the bank in person due to travel, illness, work, or other commitments.
It ensures the bank has your official permission, preventing unauthorized access to your financial information.
Who should send an authorization letter for a bank statement?
- Individual account holders who cannot collect statements personally.
- Corporate account holders delegating the task to employees.
- Legal representatives acting on behalf of a client.
- Family members authorized by the account holder.
- Anyone who needs someone else to collect or access the statement legally.
Whom should the authorization letter for bank statement be addressed to?
- The branch manager of the respective bank.
- The customer service officer handling account documentation.
- A specific department if instructed (e.g., Corporate Banking Division).
In all cases, it must be directed to the bank where the account is maintained.
When do you need to write an authorization letter for bank statements?
- When you are traveling abroad or away from your city.
- When you are unwell or physically unable to visit the bank.
- When a company designates an employee to manage bank documents.
- When legal representatives are handling your case.
- When family members assist with financial matters on your behalf.
How to write and send an authorization letter for bank statements?
- Clearly state your full name, account number, and bank details.
- Provide the full name of the authorized person.
- Specify the exact period of the statement being requested.
- Mention that the authorized person will present valid identification.
- Close with your signature and contact details.
- Deliver the letter in person, by email (if accepted), or through the authorized person directly.
Formatting guidelines for an authorization letter for bank statements
- Keep the letter formal, concise, and polite.
- Mention key details: account number, period of statement, name of authorized person.
- Avoid unnecessary personal details to protect privacy.
- Print on plain paper for individuals or letterhead for corporate accounts.
- Always include a signature and date.
Common mistakes to avoid in authorization letters for bank statements
- Forgetting to include the account number or period of statement.
- Not mentioning the authorized person’s name.
- Using vague or unclear wording.
- Failing to sign the letter.
- Sending the letter without attaching necessary identification documents.
Requirements and prerequisites before writing an authorization letter
- Valid identification documents of both the account holder and authorized person.
- Accurate account number and banking details.
- Specific dates or period for which the statement is needed.
- Authorization should be signed and dated.
- If for corporate use, company seal or letterhead may be required.
After sending: what should you do next?
- Confirm with the authorized person if they successfully collected the statement.
- Ensure the bank has accepted and acknowledged the authorization.
- Follow up with the bank if there are delays or issues.
- Revoke the authorization if it is only for a temporary purpose.
- Keep a copy of the letter for your own records.
Elements and structure of an authorization letter for bank statements
- Subject line stating authorization clearly.
- Greeting addressed to the bank official.
- Statement of authorization with account details.
- Name of authorized person and duration of authorization.
- Mention of ID proof requirement.
- Closing with thanks, signature, and contact details.
Does an authorization letter for a bank statement require attestation?
In most cases, a simple signed letter is sufficient.
However, some banks may require:
- A notarized copy for legal or sensitive matters.
- Company seal and authorized signatory if it is a corporate account.
- Attestation if the authorization is to be used internationally.
It is always best to confirm with the bank’s specific policy.
