Leave Letter For Illness
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Recipient's Name]
[Recipient's Designation]
[Company/Organization Name]
[Company/Organization Address]
[City, State, ZIP Code]
Dear [Recipient's Name],
I am writing to inform you that I am currently unwell and require some time to recover. Due to this unforeseen illness, I am unable to attend work as scheduled. I am writing to request a medical leave of absence starting from [start date] and lasting until [end date] or until my health significantly improves.
My doctor has diagnosed me with [mention the illness or condition] and has advised me to take this time off to rest and undergo the necessary medical treatment. I assure you that I will keep you updated about my progress and provide any required medical certificates or documentation upon my return.
During my absence, I understand the importance of my responsibilities and am committed to ensuring a smooth transition of my tasks. I have already informed [colleague's name] about my current projects and ongoing tasks. I am confident that with their support, the team will be able to manage my workload effectively in my absence.
I apologize for any inconvenience my leave may cause and appreciate your understanding in this matter. I will make every effort to minimize any disruption to the team and ensure that my work responsibilities are covered during my absence.
Please let me know if there are any specific procedures or forms that I need to complete for requesting and documenting my medical leave. I will be sure to follow all the necessary protocols.
Thank you for your understanding and support during this time. I look forward to returning to work as soon as I am fully recovered.
Sincerely,
[Your Name]
[Your Employee ID, if applicable]
Download Word Doc
Download PDF
Short Sick Leave Letter for Employees
Subject: Sick Leave Request
Dear [Manager/Supervisor Name],
I am writing to inform you that I am feeling unwell and will not be able to attend work from [Start Date] to [End Date]. I will provide a medical certificate if required and ensure to catch up on any pending work upon my return.
Thank you for your understanding.
Sincerely,
[Your Name]
[Department/Designation]
Extended Medical Leave Letter
Subject: Request for Extended Medical Leave
Dear [Manager/Supervisor Name],
I have been advised by my doctor to take an extended period of rest due to [illness or medical condition]. I kindly request medical leave from [Start Date] to [End Date]. I will submit the required medical documentation for your records.
Thank you for your consideration.
Sincerely,
[Your Name]
[Department/Designation]
Casual Sick Leave Email
Subject: Sick Today
Hi [Manager's Name],
I am feeling unwell and will not be able to come to work today, [Date]. I will rest and update you if additional days are required.
Thanks,
[Your Name]
Leave Letter for Child’s Illness
Subject: Leave Request for [Child's Name]
Dear [Principal/Teacher],
My child, [Child's Name], studying in [Class/Grade], is unwell and unable to attend school from [Start Date] to [End Date]. Kindly grant leave for the mentioned duration. A doctor’s note is attached for your reference.
Thank you for your consideration.
Sincerely,
[Parent/Guardian Name]
[Contact Information]
Work From Home Request Due to Illness
Subject: Request to Work from Home
Dear [Manager Name],
I am feeling unwell but able to perform light duties from home. I request permission to work remotely from [Start Date] to [End Date]. I will be available for calls and emails during working hours.
Thank you for your understanding.
Best regards,
[Your Name]
[Department]
Short Sick Leave for a Single Day
Subject: Sick Leave for Today
Dear [Manager/Supervisor],
I am feeling unwell and unable to report to work today, [Date]. I will resume work tomorrow unless otherwise advised by my doctor.
Thank you.
Sincerely,
[Your Name]
Medical Leave with Hospitalization
Subject: Medical Leave Due to Hospitalization
Dear [Manager/Supervisor Name],
I am scheduled for hospitalization due to [medical reason] and will require leave from [Start Date] to [End Date]. I will provide hospital documents and medical certificate for your records. Kindly approve my leave for the duration mentioned.
Thank you for your support.
Sincerely,
[Your Name]
[Department/Designation]
What is a Leave Letter for Illness and Why It Is Needed
A Leave Letter for Illness is a formal request submitted by an employee or student to their authority to be absent due to health issues.
- Ensures transparency and accountability.
- Provides documentation for HR or school records.
- Helps plan workloads or class schedules accordingly.
Who Should Send a Sick Leave Letter
- Employees reporting to their manager or HR department.
- Parents requesting leave for their child.
- Students or older learners who can request leave themselves.
Whom to Address a Sick Leave Letter
- Direct manager or supervisor for workplace scenarios.
- Principal or class teacher for students.
- HR or administrative office if required by organizational policy.
When to Write a Leave Letter for Illness
- Onset of sudden illness or health issues.
- Scheduled medical procedures or surgeries.
- Hospitalization or prolonged recovery periods.
- Infectious conditions requiring self-isolation.
How to Write and Submit a Sick Leave Letter
- Begin with a clear subject stating the purpose.
- Mention the duration of leave.
- Provide the reason for absence with concise details.
- Offer assurance of pending work or assignments.
- Attach medical certificate or proof if required.
- Send via email or submit a printed copy depending on policy.
Requirements and Prerequisites Before Writing
- Knowledge of leave policies at workplace or school.
- Exact dates of absence.
- Medical documentation if the leave is extended or required formally.
- Contact information for emergency communication.
Formatting Guidelines for Sick Leave Letters
- Length: Keep it concise, one short paragraph for brief leaves.
- Tone: Professional, polite, and respectful.
- Structure: Subject line, greeting, body, closing, and signature.
- Attachments: Include medical certificates if necessary.
- Submission mode: Email or printed letter as per rules.
Common Mistakes to Avoid
- Failing to mention leave dates or duration.
- Omitting the reason for illness.
- Not providing supporting medical documents if required.
- Sending the letter late or after the absence.
- Using casual or inappropriate tone for formal letters.
Elements and Structure of a Sick Leave Letter
- Subject line specifying "Sick Leave"
- Salutation addressing the recipient
- Details of employee/student and department/class
- Reason for absence
- Duration of leave
- Assurance to resume duties or catch up on work
- Closing with signature and contact information
- Attachments: Medical certificate or hospital note if applicable
After Sending a Sick Leave Letter: Follow-Up Actions
- Confirm receipt of the letter by HR or teacher.
- Provide additional documents if requested.
- Keep personal copy for reference.
- Resume work or school promptly after recovery.
- Communicate any extension in case of prolonged illness.
Tips and Best Practices for Sick Leave Letters
- Be truthful about the illness.
- Inform as early as possible.
- Use clear, concise, and polite language.
- Attach supporting documents for formal approval.
- Keep communication professional even in informal settings.
