Parental Authorization Letter For Child To Travel
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
To Whom It May Concern,
I, [Your Full Name], am the parent/legal guardian of [Child's Full Name], born on [Child's Date of Birth]. I hereby grant permission for my child to travel under the following circumstances:
1. Travel Details:
- Departure Date: [Date of Departure]
- Return Date: [Date of Return]
- Destination: [Destination City/Country]
- Mode of Transportation: [Flight/Train/Bus Number or Name]
- Accommodation: [Hotel Name or Address, if applicable]
2. Accompanying Adult:
[Name of accompanying adult, if any]
- Relationship to Child: [e.g., Aunt, Uncle, Family Friend]
- Contact Information: [Email Address and Phone Number]
3. Purpose of Travel:
[Brief explanation of the purpose of the trip, such as vacation, family visit, etc.]
4. Contact Information during Travel:
- Primary Contact (Parent/Guardian): [Your Email Address and Phone Number]
- Secondary Contact (if applicable): [Alternative Contact's Email Address and Phone Number]
5. Consent for Medical Treatment:
I authorize [Accompanying Adult's Name] to consent to any necessary medical treatment on behalf of my child, [Child's Full Name], in case of any emergency while traveling.
I understand that [Accompanying Adult's Name] will be responsible for the well-being and safety of my child during the trip. I have provided [Accompanying Adult's Name] with a copy of this letter and a copy of my identification for verification purposes.
Please find attached copies of my identification documents, [Your Identification Document - e.g., Passport/Driver's License], as well as [Child's Identification Document - e.g., Birth Certificate/Passport], to confirm my relationship with the child.
I hereby release any liability or responsibility of the transportation carrier, accommodation provider, or any other parties involved in the travel arrangements for the duration of my child's trip.
If you require any further information or have questions, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].
Thank you for your attention to this matter.
Sincerely,
[Your Full Name]
[Your Signature - if sending a physical copy]
Attachments:
- Copy of Parent's/Guardian's Identification
- Copy of Child's Identification
Download Word Doc
Download PDF
Parental Authorization Letter for Child Traveling Abroad
Subject: Authorization for [Child’s Name] to Travel
Dear Sir/Madam,
We, [Parent/Guardian Names], hereby authorize our child, [Child’s Full Name], born on [Date of Birth], holding passport number [Passport Number], to travel to [Destination] from [Start Date] to [End Date].
We confirm that [Accompanying Adult’s Name], holding ID/passport number [ID/Passport Number], will be responsible for our child during the travel period.
Please allow them to make necessary arrangements and assist with any required formalities.
Sincerely,
[Parent/Guardian Names]
[Contact Information]
Informal Parental Travel Authorization Letter
Subject: Permission for [Child’s Name] to Travel
Hello,
We, [Parent Names], give permission for our child, [Child Name], to travel to [Destination] with [Accompanying Adult Name] from [Start Date] to [End Date].
We trust [Accompanying Adult Name] to ensure the child’s safety and well-being during this trip.
Thank you for assisting them in this matter.
Best regards,
[Parent Names]
[Contact Number]
Emergency/Short-Notice Travel Authorization Letter
Subject: Urgent Authorization for Child Travel
Dear Sir/Madam,
Due to urgent circumstances, we authorize our child, [Child Name], DOB [Date], to travel to [Destination] on [Travel Date]. They will be accompanied by [Accompanying Adult Name], ID/Passport No. [Number].
We confirm that all guardianship responsibilities during the travel period are entrusted to [Accompanying Adult Name].
Thank you for your assistance.
Sincerely,
[Parent/Guardian Names]
[Contact Information]
Single Parent Authorization Letter
Subject: Authorization for [Child Name] Travel
To Whom It May Concern,
I, [Parent Name], am the legal guardian of [Child Name], born on [DOB]. I authorize my child to travel to [Destination] from [Start Date] to [End Date], under the supervision of [Accompanying Adult Name], holding ID [ID Number].
All decisions regarding safety and care during this period are entrusted to [Accompanying Adult Name].
Sincerely,
[Parent Name]
[Contact Information]
Authorization Letter for Domestic Travel
Subject: Authorization for Child Travel within Country
Dear [Airline/Transport Authority],
We, [Parent Names], authorize our child, [Child Name], born on [DOB], to travel from [City A] to [City B] on [Travel Date] with [Accompanying Adult Name].
All arrangements and responsibilities for the child’s well-being are entrusted to the accompanying adult.
Sincerely,
[Parent Names]
[Contact Info]
What / Why You Need a Parental Authorization Letter for Child Travel
- To legally permit a child to travel without their parents or primary guardians.
- Provides formal documentation to airlines, border authorities, and travel agents.
- Ensures the accompanying adult is officially responsible during the travel period.
- Helps prevent legal or safety complications during travel.
Who Should Send the Parental Authorization Letter
- Parents or legal guardians of the child.
- Single parents, divorced parents, or legal guardians in custody situations.
- Both parents jointly if required by law or travel regulations.
Whom Should the Letter Be Addressed To
- Airline authorities, border control, and immigration officers.
- Accompanying adults or guardians traveling with the child.
- Schools or travel agencies if organizing school trips or tours.
When is a Parental Authorization Letter Required
- International travel when a child is traveling without one or both parents.
- Domestic travel with unaccompanied minors.
- Emergency situations requiring rapid travel authorization.
- During school trips, camps, or organized tours.
Requirements and Prerequisites Before Writing the Letter
- Child’s full name, date of birth, and passport or ID details.
- Parent or guardian legal documentation proving guardianship.
- Details of accompanying adult (name, ID/passport number, contact info).
- Travel itinerary (dates, destination, purpose).
- Notarization if required by authorities.
Formatting Guidelines for a Parental Authorization Letter
- Length: One page, concise and clear.
- Tone: Formal and professional for official use; informal for private trips.
- Style: Straightforward, factual, and polite.
- Include: Subject, greeting, body, closing, parent signatures, contact info.
- Optional: Attach copies of child’s passport, guardian ID, and itinerary.
Tricks and Tips for Writing a Parental Authorization Letter
- Double-check all dates and spelling of names.
- Include emergency contact numbers.
- Notarize the letter if traveling internationally.
- Keep a copy for personal records.
- Make it clear who holds responsibility for the child during travel.
Common Mistakes to Avoid
- Missing or incorrect child and guardian information.
- Omitting travel dates or destination.
- Not specifying the accompanying adult.
- Using informal language in official contexts.
- Failing to notarize when required.
Elements and Structure of a Parental Authorization Letter
- Subject line clearly stating the purpose.
- Greeting addressing the relevant authority or organization.
- Body including:
- Child’s full details.
- Accompanying adult’s details.
- Travel dates and destination.
- Explicit authorization statement.
- Closing with signatures of parents or guardians.
- Attachments: Copy of child’s passport, guardian ID, travel itinerary, notarization certificate if needed.
After Sending / Follow-up Actions
- Ensure a copy is carried during travel with the child.
- Verify with airlines or authorities that the letter meets their requirements.
- Keep contact info of the accompanying adult handy.
- Monitor travel progress and be available for emergencies.
- Update or renew the letter for any changes in itinerary or circumstances.
