Recommendation Letter Template
[Your Name]
[Your Title/Position]
[Your Institution/Company]
[Your Contact Information]
[Date]
[Recipient's Name]
[Recipient's Title/Position]
[Recipient's Institution/Company]
[Recipient's Address]
Dear [Recipient's Name],
I am writing this letter to enthusiastically recommend [Applicant's Full Name] for [Purpose of the Recommendation: Job, School Admission, Scholarship, etc.]. I have had the privilege of working closely with [Applicant's Last Name] for [Duration of Your Professional Relationship] at [Your Institution/Company], where they held the position of [Applicant's Position/Role]. Throughout our time together, I have witnessed [his/her/their] exceptional skills, dedication, and passion.
[Provide specific instances and details of the applicant's accomplishments, contributions, and qualities. Highlight their strengths, such as teamwork, leadership, problem-solving abilities, creativity, and any other relevant attributes.]
[Share any relevant personal anecdotes or experiences that demonstrate the applicant's character and suitability for the desired opportunity.]
In addition to [his/her/their] remarkable professional attributes, [Applicant's First Name] possesses a strong work ethic, an eagerness to learn, and the ability to adapt to new challenges with ease. [He/She/They] consistently go above and beyond what is expected and approach every task with enthusiasm and determination.
[Discuss any relevant academic achievements or qualifications if applicable.]
It is without reservation that I recommend [Applicant's Full Name] for [Purpose of the Recommendation]. [He/She/They] have not only demonstrated the skills and qualities necessary for success in [Field/Industry], but [he/she/they] have also shown immense potential for growth and leadership.
Please do not hesitate to contact me at [Your Contact Information] if you require further information or would like to discuss [Applicant's First Name] in greater detail. I am confident that [he/she/they] will excel and make meaningful contributions to [New Opportunity]. [He/She/They] have my highest endorsement.
Sincerely,
[Your Full Name]
[Your Title/Position]
[Your Institution/Company]
[Your Contact Information]
Academic Recommendation Letter for College Admission
Subject: Recommendation for [Student Name]
Dear Admissions Committee,
I am writing to highly recommend [Student Name] for admission to your esteemed institution. As [Student Name]'s [Teacher/Professor/Advisor] for the past [Number] years, I have observed their exceptional dedication, intellectual curiosity, and strong work ethic.
[Student Name] consistently demonstrates outstanding academic performance and a commitment to extracurricular activities, making them a well-rounded candidate. I am confident that they will contribute positively to your academic community.
Please feel free to contact me at [Contact Information] for any further details.
Sincerely,
[Your Name]
[Your Position]
[Institution Name]
Professional Recommendation Letter for Employment
Subject: Recommendation for [Employee Name]
Dear [Recipient Name],
I am pleased to recommend [Employee Name] for [Position/Role] at your organization. During their tenure at [Company Name], [Employee Name] has consistently exhibited professionalism, dedication, and exceptional performance in all assigned tasks.
They possess excellent communication skills, problem-solving abilities, and a collaborative approach that makes them an asset to any team. I strongly endorse [Employee Name] for the opportunity and am confident in their ability to excel.
Kind regards,
[Your Name]
[Your Position]
[Company Name]
Character Recommendation Letter
Subject: Character Reference for [Individual Name]
To Whom It May Concern,
I am writing to vouch for the character of [Individual Name]. Having known them personally for [Number] years, I can attest to their honesty, integrity, and reliability.
[Individual Name] consistently demonstrates kindness, responsibility, and commitment in all areas of life. I believe they would be a positive addition to any environment.
Sincerely,
[Your Name]
[Relationship to Individual]
[Contact Information]
Recommendation Letter for Scholarship
Subject: Recommendation for [Student Name] for Scholarship Consideration
Dear Scholarship Committee,
I am delighted to recommend [Student Name] for the [Scholarship Name]. [Student Name] has demonstrated exemplary academic achievement, leadership skills, and community engagement throughout their studies.
Their determination, enthusiasm, and innovative thinking make them a deserving candidate for this scholarship. I strongly endorse their application.
Warm regards,
[Your Name]
[Your Position]
[Institution/Organization Name]
Recommendation Letter for Promotion
Subject: Recommendation for Promotion – [Employee Name]
Dear [Manager/Supervisor],
I am writing to recommend [Employee Name] for promotion to [New Position]. Over the past [Number] years, [Employee Name] has consistently exceeded performance expectations, demonstrated leadership qualities, and contributed significantly to team success.
Their dedication, initiative, and strategic thinking make them an ideal candidate for the role. I am confident they will excel in this new capacity.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Recommendation Letter for Internship
Subject: Internship Recommendation for [Student Name]
Dear [Recipient Name],
I am pleased to recommend [Student Name] for an internship position at [Company/Organization Name]. As their [Teacher/Mentor/Supervisor], I have observed their strong analytical skills, creativity, and eagerness to learn.
[Student Name] demonstrates professionalism and adaptability, making them an ideal candidate to gain valuable experience and contribute effectively during the internship.
Sincerely,
[Your Name]
[Your Position]
[Institution/Company Name]
General Recommendation Letter
Subject: Recommendation for [Individual Name]
To Whom It May Concern,
I am writing to recommend [Individual Name] based on my personal and professional experience with them. They have consistently shown dedication, responsibility, and exceptional interpersonal skills.
I am confident that [Individual Name] will continue to perform excellently in any endeavor they pursue.
Best regards,
[Your Name]
[Your Position/Relationship]
[Contact Information]
What / Why a Recommendation Letter is Important
- Provides formal endorsement of an individual’s qualifications, skills, or character.
- Helps the recipient make informed decisions regarding admissions, employment, scholarships, or promotions.
- Serves as a credible testimony of the individual’s abilities and suitability for a particular role or opportunity.
Who Should Write a Recommendation Letter
- Teachers, professors, or academic advisors for students.
- Supervisors or managers for employees.
- Mentors, coaches, or community leaders for character references.
- Professional contacts familiar with the individual’s work or achievements.
Whom Should the Recommendation Letter Be Addressed To
- Admissions committees or academic institutions.
- Hiring managers or prospective employers.
- Scholarship or grant committees.
- Organizations or individuals evaluating personal or professional character.
When to Send a Recommendation Letter
- When an individual is applying for a job, promotion, or internship.
- When seeking admission to a school, college, or university.
- For scholarship, fellowship, or grant applications.
- Whenever a credible reference is required for personal or professional purposes.
How to Write a Recommendation Letter
- Begin with a clear subject line and greeting.
- Introduce yourself and your relationship to the individual.
- Describe the individual’s qualifications, achievements, and personal traits.
- Provide specific examples demonstrating their skills or character.
- Conclude with a strong endorsement and contact information for follow-up.
Requirements and Prerequisites Before Writing
- Confirm the purpose and context of the recommendation.
- Gather relevant details about the individual’s achievements, skills, and experiences.
- Understand deadlines and submission requirements.
- Ensure that the information is accurate and truthful.
Formatting Guidelines for Recommendation Letters
- Length: Typically one page; concise but detailed.
- Tone: Professional, supportive, and sincere.
- Structure: Subject, greeting, introduction, body with examples, strong closing, signature.
- Mode: Email for digital submissions; printed letter for formal applications.
After Sending / Follow-up Actions
- Confirm that the letter was received by the intended recipient.
- Be available for any additional inquiries or verification requests.
- Maintain a copy for your records in case of future reference.
Common Mistakes to Avoid in Recommendation Letters
- Providing vague or generic statements without specific examples.
- Overstating qualifications or skills beyond what is true.
- Neglecting to personalize the letter to the individual or purpose.
- Ignoring deadlines or submission instructions.
Elements and Structure of a Recommendation Letter
- Subject line clearly indicating the purpose.
- Greeting addressing the recipient appropriately.
- Introduction explaining your relationship to the individual.
- Detailed body with specific examples of skills, achievements, or character.
- Strong closing with endorsement.
- Signature with name, title, and contact information.
- Optional attachments, such as transcripts or work samples, if relevant.
Tricks and Tips for Effective Recommendation Letters
- Highlight unique strengths or contributions of the individual.
- Use specific anecdotes to support claims.
- Maintain a positive and encouraging tone throughout.
- Tailor the letter to the particular opportunity or context.
- Proofread carefully to ensure clarity and professionalism.
FAQ About Recommendation Letters
-
Q: Can a recommendation letter be sent via email?
A: Yes, email is acceptable for most applications; formal printed letters are preferred in some cases. -
Q: How long should a recommendation letter be?
A: Typically one page, clear and concise. -
Q: Is it necessary to provide examples?
A: Yes, specific examples strengthen the credibility and impact of the letter. -
Q: Can I recommend someone I have not closely worked with?
A: Ideally, the writer should have direct experience or knowledge of the individual’s abilities or character.
Compare and Contrast Recommendation Letters With Other Endorsements
- Unlike general references, recommendation letters provide formal, detailed support.
- Different from performance appraisals, they are tailored for specific applications or opportunities.
- Compared to casual references, these letters are structured, signed, and carry formal credibility.
- Can serve as alternatives to interview-only evaluations or character checks.








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