Destination Wedding Welcome Letter Template
[Your Name]
[Your Contact Information]
[Date]
Dear Beloved Guests,
We are absolutely thrilled to welcome you to [Destination Name] for the celebration of love as [Bride's Name] and [Groom's Name] embark on a new journey together. Your presence at this joyous occasion means the world to us, and we can't wait to share these unforgettable moments with you.
Below, you'll find some important information to help make your stay here as enjoyable as possible:
1. Accommodation:
- Hotel Name: [Hotel Name]
- Check-in: [Date and Time]
- Check-out: [Date and Time]
- Reservation under: [Your Last Name]
2. Welcome Dinner:
Join us for a delightful welcome dinner on [Date] at [Venue Name]. Enjoy a scrumptious meal, meet fellow guests, and let the festivities begin! Please RSVP by [RSVP Date].
3. Wedding Ceremony and Reception:
- Date: [Wedding Date]
- Time: [Ceremony Time]
- Location: [Ceremony Venue Name]
- Reception to follow at [Reception Venue Name].
4. Local Activities and Attractions:
Take advantage of your time here by exploring the beauty of [Destination Name]. From [Local Attraction 1] to [Local Attraction 2], there's something for everyone.
5. Transportation:
For your convenience, shuttle service will be available between the hotel and event venues. Please check the schedule at the hotel lobby.
6. Attire:
The dress code for the welcome dinner is [Dress Code], and for the wedding, it is [Dress Code]. We encourage you to dress comfortably for the various activities.
7. Weather:
The forecast predicts [Weather Forecast]. Please pack accordingly.
We can't wait to celebrate, laugh, and create cherished memories with you. If you have any questions or need assistance, don't hesitate to reach out to us at [Your Contact Information].
Safe travels, and we look forward to sharing this magical time with you!
Warmest regards,
[Bride's Name] & [Groom's Name]
Formal Destination Wedding Welcome Letter
Subject: Welcome to Our Wedding Celebration!
Dear [Guest Name],
We are thrilled to welcome you to our destination wedding at [Location] on [Date]. Your presence means the world to us, and we are excited to share this special occasion with you.
Enclosed, you will find a schedule of events and important information to help you make the most of your stay. Please do not hesitate to reach out with any questions or special requests.
We look forward to celebrating together and creating unforgettable memories.
Warm regards,
[Couple’s Names]
Casual and Heartfelt Destination Wedding Welcome Letter
Subject: Welcome to the Adventure!
Hi [Guest Name],
We can’t wait to see you at [Location]! Thank you for traveling to celebrate our wedding with us. It means so much to have you here.
We have some fun events planned from [Start Date] to [End Date], and we hope you enjoy every moment. If you need any tips about the area or have special needs, just let us know!
With love,
[Couple’s Names]
Informal and Funny Destination Wedding Welcome Letter
Subject: Pack Your Bags – We’re Getting Married!
Hey [Guest Name],
You made it! Welcome to [Location] for our big day. We promise good food, lots of dancing, and maybe a few surprises.
Check out the schedule we’ve attached and make sure you have comfy shoes. Can’t wait to party with you and celebrate love in style!
Cheers,
[Couple’s Names]
Professional Destination Wedding Welcome Letter for Hotel Guests
Subject: Welcome to [Hotel/Resort Name] for Our Wedding
Dear [Guest Name],
We are delighted to welcome you to [Hotel/Resort Name] as part of our destination wedding celebration on [Date]. Your accommodation details and schedule of wedding events are enclosed for your convenience.
Please contact our wedding coordinator, [Coordinator Name], at [Contact Info] for any assistance or special requests during your stay.
Thank you for joining us for this special occasion. We look forward to sharing these memorable moments with you.
Sincerely,
[Couple’s Names]
Preliminary Destination Wedding Welcome Letter
Subject: Excited to Have You Join Us!
Dear [Guest Name],
As our wedding approaches, we wanted to send a warm welcome to [Location]. Our celebration begins on [Start Date], and we hope you are as excited as we are.
Please review the attached itinerary and travel tips to ensure a smooth experience. We are thrilled to have you share in our special day and look forward to unforgettable memories together.
Warm regards,
[Couple’s Names]
Simple and General Destination Wedding Welcome Letter
Subject: Welcome to Our Wedding Celebration
Dear [Guest Name],
We are so happy you are coming to our destination wedding at [Location] on [Date]. Your presence is very special to us.
Please find the schedule of events and local information attached. We look forward to celebrating this joyous occasion with you!
Best wishes,
[Couple’s Names]
Destination Wedding Welcome Email for Family and Friends
Subject: Get Ready for Our Wedding Adventure!
Hi [Guest Name],
We are beyond excited that you’ll be joining us at [Location] for our wedding! It’s going to be a fun, beautiful, and unforgettable time.
Attached you will find the itinerary and tips for your stay. If you have any questions or special requirements, just hit reply—we’re here to help!
With love,
[Couple’s Names]
What is a Destination Wedding Welcome Letter and why is it important?
A Destination Wedding Welcome Letter is a message sent to guests attending a wedding in a location away from their home city or country.
It serves to greet guests, provide essential information about travel, accommodation, and wedding events, and create excitement for the celebration.
The letter sets the tone for the event and helps ensure guests are informed and comfortable.
Who should send a Destination Wedding Welcome Letter?
- The couple getting married.
- Wedding planners or coordinators managing the event.
- Hotels or resorts hosting the wedding accommodations.
- Family members assisting in organizing guest logistics.
Whom should a Destination Wedding Welcome Letter be addressed to?
- All confirmed guests attending the wedding.
- VIP guests such as family members, close friends, or sponsors.
- Vendors or staff who need a detailed schedule.
- Hotel or resort personnel assisting with guest services.
When should a Destination Wedding Welcome Letter be sent?
- Several weeks before the wedding to give guests travel and accommodation details.
- Upon confirmation of RSVP and travel plans.
- Before arrival, sometimes included in digital communication or printed welcome kits.
How to write and send a Destination Wedding Welcome Letter
- Start with a warm greeting and express excitement for the guest’s presence.
- Include essential details: dates, location, accommodations, and itinerary.
- Highlight any special events, activities, or travel tips.
- Use a tone that matches the couple’s style: formal, casual, or humorous.
- Send via email for quick communication or print for a personal touch in welcome packets.
Formatting tips for a Destination Wedding Welcome Letter
- Length: 1–2 pages for clarity.
- Tone: Warm, inviting, and informative.
- Style: Formal for corporate-like events; casual for intimate or fun weddings.
- Mode of sending: Email, PDF attachment, printed welcome kit.
- Attachments: Include maps, itineraries, contact info, and local tips.
Common mistakes to avoid in Destination Wedding Welcome Letters
- Omitting important travel or accommodation details.
- Using overly long paragraphs that are hard to read.
- Not specifying event timings clearly.
- Forgetting to include contact information for questions or emergencies.
Tricks and tips for an effective Destination Wedding Welcome Letter
- Personalize letters with guest names.
- Include a map or directions to key venues.
- Provide local tips for dining, transportation, and activities.
- Highlight must-attend events to guide guests.
- Use engaging language to build excitement for the celebration.
After sending a Destination Wedding Welcome Letter
- Confirm guests received the letter or email.
- Address any questions or special requests promptly.
- Provide reminders closer to the event.
- Prepare printed welcome packets for guests upon arrival if desired.
Elements and structure of a Destination Wedding Welcome Letter
- Subject or opening greeting.
- Personalized salutation.
- Welcome message expressing excitement and gratitude.
- Key details: dates, location, accommodations, and itinerary.
- Special events or activities.
- Contact information for questions or emergencies.
- Closing with warmth and anticipation of celebration.
- Signature from the couple or wedding coordinator.







