Holiday Announcement Letter To Employees
[Your Company Logo]
[Company Name]
[Company Address]
[City, State, Zip Code]
[Date]
Dear [Employee's Name],
Re: Holiday Announcement
We hope this letter finds you in good health and high spirits. As the holiday season approaches, we would like to extend our warmest wishes to you and your loved ones.
In celebration of [Holiday Name], we are pleased to announce that [Company Name] will be observing a holiday break from [Start Date] to [End Date]. During this period, the company's operations will be temporarily suspended to allow our dedicated employees the opportunity to relax and enjoy quality time with their families and friends.
We understand the hard work and dedication that each one of you brings to [Company Name], and we believe that this well-deserved break will provide you with the opportunity to recharge and come back refreshed and motivated. It's a time to create beautiful memories, cherish moments, and find inspiration for the upcoming year.
Please note the following important points:
1. **Dates**: The holiday break will commence on [Start Date] and conclude on [End Date]. Regular business operations will resume on [Resumption Date].
2. **Contact Information**: In case of any urgent matters or emergencies during the holiday period, please contact [Emergency Contact Name] at [Emergency Contact Number] or [Emergency Contact Email].
3. **Office Closure**: During the holiday break, our offices will be closed, and all company-related activities will be temporarily suspended. This includes regular office work, meetings, and projects.
4. **Remote Work**: Remote work arrangements will also be suspended during this period. We encourage you to disconnect from work-related emails and tasks to fully enjoy your time off.
5. **Gratitude**: We want to express our sincere gratitude for your dedication and hard work throughout the year. Your contributions have been instrumental in our success, and we look forward to achieving new milestones together in the upcoming year.
On behalf of the entire [Company Name] team, we wish you a joyful, relaxing, and rejuvenating holiday season. May this time bring you happiness, peace, and a chance to make beautiful memories with your loved ones.
Thank you once again for your unwavering commitment to [Company Name]. We eagerly await your return and look forward to accomplishing great things together in the year ahead.
Warmest wishes for a wonderful holiday season!
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
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Feel free to customize the above letter to suit your company's specific details and holiday plans. Make sure to double-check all dates, names, and contact information before sending the letter to your employees.
Formal Holiday Announcement Letter to Employees
Subject: Holiday Announcement
Dear Team,
We are pleased to inform you that the office will be closed on [Date(s)] in observance of [Holiday Name]. All employees are encouraged to enjoy this time with family and friends.
Please ensure that all pending tasks are completed or appropriately delegated before the holiday. Normal office operations will resume on [Date].
Best regards,
[Manager's Name]
[Company Name]
Casual Holiday Announcement Email
Subject: Time to Celebrate – Upcoming Holiday!
Hi Everyone,
Good news! Our office will be closed on [Date(s)] for [Holiday Name]. Take this time to relax, recharge, and enjoy with your loved ones.
Don’t forget to wrap up your urgent tasks before the break. See you back at work on [Date]!
Cheers,
[Your Name]
Provisional/Preliminary Holiday Announcement Letter
Subject: Tentative Holiday Schedule
Dear Employees,
This is to inform you that we are planning to observe [Holiday Name] on [Date(s)]. Please consider this as a preliminary announcement. Confirmation will be provided closer to the date.
Kindly plan your schedules accordingly and await further updates.
Regards,
[HR Manager Name]
Heartfelt Holiday Greeting and Announcement
Subject: Wishing You a Happy [Holiday Name]
Dear Team,
As [Holiday Name] approaches, we wish you joy and relaxation. The office will be closed on [Date(s)] to celebrate this occasion.
Thank you for your dedication and hard work throughout the year. Enjoy your well-deserved break!
Warm regards,
[Your Name]
Urgent Holiday Announcement Message
Subject: Immediate Holiday Notification
Dear Team,
Please be informed that due to [Reason, e.g., national mandate], the office will be closed on [Date(s)]. Ensure that essential tasks are covered during this period.
We appreciate your cooperation and understanding.
Thank you,
[Manager Name]
Informal and Fun Holiday Announcement Email
Subject: Pack Your Bags – Holiday Time!
Hello Everyone,
Great news! We are off on [Date(s)] for [Holiday Name]! Take a break, have fun, and come back refreshed.
Remember to finish important tasks and delegate as needed. Enjoy the holiday!
Cheers,
[Your Name]
Holiday Announcement for Multiple Locations
Subject: Holiday Closure Across All Offices
Dear Team,
Please note that all company offices will be closed on [Date(s)] in observance of [Holiday Name]. This applies to our locations in [City/Region Names].
Ensure your teams are informed and that client communications reflect the holiday schedule. Normal operations resume on [Date].
Sincerely,
[HR Department]
What a Holiday Announcement Letter to Employees Is and Why It’s Needed
A Holiday Announcement Letter is an official or informal communication to notify employees about upcoming office closures due to holidays.
Reasons for sending this letter:
- Inform staff of office closure dates
- Allow employees to plan personal schedules
- Maintain operational continuity by planning workload
- Enhance employee engagement by sharing positive news
Who Should Send a Holiday Announcement Letter
- HR Managers
- Department Heads or Supervisors
- Office Administrators
- Company Executives (for formal or company-wide announcements)
Whom the Letter Should Be Addressed To
- All company employees
- Specific departments if the closure is partial
- Remote teams, including off-site staff
- Contractors or temporary staff, if applicable
When to Send a Holiday Announcement Letter
- At least 1–2 weeks before the holiday for planning purposes
- Immediately if there is a sudden holiday declaration
- During seasonal planning for multiple holidays in advance
- Periodically as reminders closer to the holiday date
How to Write and Send a Holiday Announcement Letter
- Determine the type of holiday (official, cultural, company-specific).
- Choose the tone: formal, casual, or cheerful.
- Clearly state the dates of office closure.
- Provide instructions for pending tasks or urgent responsibilities.
- Sign with authority (HR, Manager, or CEO).
- Send via email, intranet, or printed memo as appropriate.
Requirements and Prerequisites for Sending
- Confirm official holiday dates
- Coordinate with departments to ensure coverage
- Prepare instructions for clients or external communications
- Ensure accuracy in dates and observance details
Formatting Guidelines for Holiday Letters
- Length: 1 short page or 2–3 paragraphs for emails
- Tone: Match company culture – formal for corporate, casual for startups
- Wording: Clear and concise
- Delivery: Email, printed memo, or internal portal
- Optional: Include holiday greetings or motivational messages
After Sending a Holiday Announcement
- Verify receipt of the message by employees
- Address queries about schedules or task responsibilities
- Ensure automated responses are set for the closure
- Follow up with a reminder 1–2 days before the holiday
Pros and Cons of Holiday Announcement Letters
Pros:
- Prevents confusion regarding office schedules
- Helps employees plan their personal activities
- Improves communication and transparency
Cons:
- Repeated announcements may clutter inboxes
- Overly formal tone can seem impersonal
- Missing details can cause confusion if not checked carefully
Common Mistakes to Avoid
- Omitting the exact dates of the holiday
- Using ambiguous language about office closures
- Failing to address task delegation during holidays
- Sending at the last minute, causing scheduling issues
Key Elements and Structure
- Subject line specifying holiday
- Greeting to all recipients
- Exact dates of office closure
- Reason or significance of the holiday (optional)
- Instructions for task management during closure
- Closing statement and sender’s signature or department
Tips and Best Practices
- Send reminders closer to the holiday date
- Personalize message with a friendly or festive tone if suitable
- Use company intranet or group chat for additional notifications
- Include motivational or cheerful wishes to boost morale
Comparison with Other Forms of Announcements
- Email: Quick, traceable, ideal for large teams
- Printed Memo: Professional, formal, suitable for office notice boards
- Intranet Notice: Easy to update, accessible to remote staff
- Combination approach: Ensures maximum visibility







