Unpaid Internship Offer Letter
[Your Name]
[Your Title]
[Your Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Intern's Name]
[Intern's Address]
[City, State, ZIP Code]
Dear [Intern's Name],
We are pleased to offer you the opportunity to join [Company Name] as an unpaid intern in the [Department/Team Name]. Your skills and qualifications align well with our requirements, and we believe that your contributions will add value to our projects and initiatives.
Internship Details:
- Position: Unpaid Intern
- Department/Team: [Department/Team Name]
- Start Date: [Start Date]
- End Date: [End Date]
- Weekly Hours: [Number of Hours] hours per week
- Reporting to: [Supervisor's Name and Title]
- Location: [Office Location, if applicable]
Duties and Responsibilities:
During your internship, you will be involved in various tasks and projects related to [brief description of internship responsibilities]. Your duties may include but are not limited to:
- [Task/Project 1]
- [Task/Project 2]
- [Task/Project 3]
Please note that as an unpaid intern, you will not be entitled to monetary compensation for your work.
Benefits and Learning Opportunities:
While this internship is unpaid, you will gain valuable experience and insights into the [industry/field name]. We are committed to providing you with a supportive learning environment and opportunities to enhance your skills, including:
- Hands-on experience in [specific skills/technologies]
- Networking opportunities with professionals in the [industry/field]
- [Any other benefits or learning opportunities]
Your Commitment:
By accepting this internship offer, you agree to:
- Abide by [Company Name]'s policies, guidelines, and code of conduct.
- Maintain confidentiality of any sensitive information you may have access to during your internship.
- Complete your assigned tasks and projects in a timely and efficient manner.
- Seek guidance and ask questions when necessary to ensure your understanding of tasks.
- Participate in regular check-ins and evaluations with your supervisor.
Please confirm your acceptance of this unpaid internship offer by [Acceptance Deadline]. You can reach us at [Contact Information] to discuss any questions you may have or to provide your acceptance.
We are excited to welcome you to our team and look forward to a productive and enriching internship experience.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
[Contact Information]
[Enclosure: Internship Agreement (if applicable)]
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Formal Unpaid Internship Offer Letter
Subject: Offer for Unpaid Internship
Dear [Intern's Name],
We are pleased to offer you an internship position with [Company Name] in the [Department Name] for the period of [Start Date] to [End Date].
This internship is an unpaid opportunity aimed at providing you with practical experience and exposure in [Field/Industry].
You will be expected to assist with [Brief Description of Responsibilities].
Please acknowledge your acceptance of this offer by replying to this message at your earliest convenience.
We look forward to welcoming you to our team.
Sincerely,
[Your Name]
[Title]
[Company Name]
Casual Email Offer for Unpaid Internship
Hi [Intern's Name],
Congratulations! We would like to offer you an unpaid internship with [Company Name] in [Department].
This is a great chance to gain hands-on experience and learn from our team.
Your internship will run from [Start Date] to [End Date], and you'll be involved in [Key Tasks/Projects].
Please reply to this email to confirm your acceptance.
Best regards,
[Your Name]
Provisional Unpaid Internship Offer
Subject: Provisional Internship Offer
Dear [Intern's Name],
We are excited to provisionally offer you an internship in our [Department Name] at [Company Name] for [Duration].
This internship is unpaid and designed to provide you with meaningful learning experiences.
Your acceptance is subject to completion of all necessary documentation and confirmation of availability.
Kindly confirm your interest by replying to this email so we may proceed with the formal onboarding process.
Best regards,
[Your Name]
[Title]
Heartfelt Unpaid Internship Offer
Dear [Intern's Name],
We are delighted to offer you an internship with [Company Name] in the [Department].
Though this is an unpaid position, we believe the experience, mentorship, and exposure you will gain will be invaluable for your future career.
You will work closely with our team on [Specific Projects/Tasks] from [Start Date] to [End Date].
Please confirm your acceptance by replying to this message. We are looking forward to having you on board.
Warm regards,
[Your Name]
Official Unpaid Internship Offer Letter
Subject: Official Internship Offer – Unpaid Position
Dear [Intern's Name],
On behalf of [Company Name], I am pleased to officially offer you an unpaid internship in the [Department Name] from [Start Date] to [End Date].
This internship aims to provide substantial professional development and exposure to industry practices.
Please find attached the internship guidelines and responsibilities.
We request your confirmation via email at the earliest to initiate your onboarding process.
Sincerely,
[Your Name]
[Title]
[Company Name]
Quick Acceptance Unpaid Internship Email
Hi [Intern's Name],
We are happy to offer you an unpaid internship with [Company Name] in [Department].
Your internship starts on [Start Date] and ends on [End Date].
Please reply to confirm that you accept this opportunity so we can provide further details.
Thanks,
[Your Name]
What / Why an Unpaid Internship Offer Letter Is Needed
An unpaid internship offer letter is a formal communication from an organization to a candidate, confirming their selection for an internship without monetary compensation.
- Clarifies responsibilities, duration, and expectations.
- Provides a formal record for both the organization and the intern.
- Ensures clear understanding of the terms of the internship.
Who Sends the Unpaid Internship Offer Letter
- Human Resources department of the organization.
- Department supervisors or internship coordinators.
- Authorized managers responsible for internship programs.
Whom the Letter Is Addressed To
- Selected internship candidates.
- Students, recent graduates, or individuals seeking experience in the relevant field.
- Individuals who applied or were recommended for the internship program.
When to Send an Unpaid Internship Offer Letter
- After completion of the selection process or interviews.
- Prior to the start date of the internship.
- During official internship intake periods announced by the organization.
How to Write and Send an Unpaid Internship Offer Letter
- Begin with a subject line or email title clearly stating the offer.
- Address the candidate by name and specify the department and duration.
- Include responsibilities, expected learning outcomes, and reporting structure.
- Mention that the position is unpaid and highlight any benefits like mentorship or exposure.
- Attach relevant documents or guidelines.
- Send via official email or printed letter depending on organizational practice.
How Many Unpaid Internship Offers Can Be Made
- Organizations may offer multiple internship positions simultaneously.
- Ensure clarity about the number of openings and roles available.
- Avoid overcommitting and maintain accurate records for each candidate.
FAQ About Unpaid Internship Offer Letters
- Is it mandatory to provide an offer letter for unpaid internships?
Yes, it ensures clarity and legal acknowledgment. - Can the offer be sent via email?
Absolutely, email is widely accepted. - Should responsibilities be listed?
Yes, clear expectations help prevent misunderstandings. - Do interns need to sign the letter?
While not always legally required, confirmation is recommended.
Requirements and Prerequisites for Sending the Letter
- Finalized selection of the candidate.
- Defined internship duration, tasks, and reporting structure.
- Approval from HR or departmental heads.
- Any onboarding documents ready for distribution.
Formatting Guidelines for the Letter
- Length: 1 page or concise email.
- Tone: Professional, polite, and encouraging.
- Style: Clear structure with subject, greeting, body, and closing.
- Attachments: Internship guidelines or project details if applicable.
- Mode of Sending: Email for quick delivery, printed letter for formal acknowledgment.
After Sending the Letter / Follow-up
- Await candidate’s acknowledgment or acceptance.
- Provide further instructions regarding onboarding or orientation.
- Maintain records of sent offers and confirmations.
- Address any questions or clarifications from the intern promptly.
Pros and Cons of Sending an Unpaid Internship Offer Letter
Pros:
- Provides clarity and formal record.
- Helps prevent misunderstandings.
- Shows professionalism and respect to the intern.
Cons:
- Some candidates may hesitate due to lack of compensation.
- Miscommunication about benefits or expectations can occur if not detailed properly.
Tricks and Tips for Writing Unpaid Internship Offer Letters
- Personalize each letter with the candidate’s name and role.
- Be transparent about the unpaid nature while highlighting learning opportunities.
- Include start and end dates clearly.
- Attach guidelines or resources for a smooth onboarding process.
Common Mistakes to Avoid
- Omitting internship duration or start/end dates.
- Failing to clarify unpaid status.
- Sending generic, non-personalized letters.
- Not specifying responsibilities or department.
- Neglecting confirmation or acknowledgment of the offer.
Elements and Structure of an Unpaid Internship Offer Letter
- Subject: Clearly state internship offer.
- Greeting: Address the candidate by name.
- Introduction: Confirm selection and express excitement.
- Body: Include department, tasks, duration, unpaid status, and benefits.
- Attachments: Guidelines, schedules, or documents if needed.
- Closing: Encourage confirmation and express support.
- Signature: Name, title, and contact information of sender.
