Simple Authorization Letter to Sell Car
[Your Name]
[Your Address]
[Date]
[Recipient Name]
[Recipient Address]
I hereby authorize [Mr. John Smith] to sell my car having plate number [213456] and perform all legal transactions and logistics on my behalf.
Scope of Authority:
1) Selling of car to verified buyer
2) Sign receipts and cash in checqes
3) Sign all legal documents
4) [Add additional terms as needed]
Authority Exclusions: [Explicitly list actions that the authorized person can't perform]
1) Selling of parts of the car.
2) Replacing, modifying the vehicle in any way
3) [Add additional exclusions as needed]
Vehicle Detials:
1) Plate Number: [123456]
2) Model: [Toyota Yaris 2010]
3) Chassis Number: [12356]
Authorized Person's Details:
1) Name: [John Smith]
2) Identity Proof Type: [Passport]
3) Identity Proof Number: [123456]
4) Signature:_______________________
[Your Name]
[Your Signature]
Sincerely,
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Authorization Letter To Sell Car
[Your Name]
[Your Address]
[City, State, Zip Code]
[Date]
[Recipient's Name]
[Recipient's Address]
[City, State, Zip Code]
Subject: Authorization Letter to Sell My Car
Dear [Recipient's Name],
I, [Your Full Name], am the legal owner of the vehicle with the following details:
- Make: [Car Make]
- Model: [Car Model]
- Year: [Car Year]
- Vehicle Identification Number (VIN): [VIN Number]
- License Plate Number: [License Plate Number]
I hereby grant authorization to [Recipient's Full Name], residing at [Recipient's Address], to act on my behalf in all matters related to the sale of the above-mentioned vehicle.
This authorization includes but is not limited to:
1. Advertising and marketing the vehicle for sale.
2. Negotiating with potential buyers.
3. Completing and signing all necessary documents and forms, including the Bill of Sale and Title Transfer.
4. Handing over possession of the vehicle to the buyer.
5. Receiving payment on my behalf and completing the financial transaction.
I understand that by providing this authorization, I am relinquishing my right to be directly involved in the sale process, and I trust [Recipient's Full Name] to act in my best interests.
This authorization is effective from [Start Date] to [End Date], during which [Recipient's Full Name] is authorized to represent me in all matters related to the sale of the mentioned vehicle. If the sale is not completed within this timeframe, this authorization will be considered null and void.
I have enclosed copies of my identification documents and the vehicle's title for your reference and verification.
Please feel free to contact me at [Your Phone Number] or [Your Email Address] if you require any further information or clarification.
Thank you for your assistance and cooperation in this matter.
Sincerely,
[Your Signature]
[Your Full Name]
Enclosures:
- Copy of Driver's License/ID
- Copy of Vehicle Title
Note: This is a general template for an authorization letter to sell a car. You should consult with legal professionals or authorities in your jurisdiction to ensure that the content and format of the letter comply with local laws and regulations.
Formal Authorization Letter to Sell Car
Subject: Authorization to Sell My Car
Dear [Recipient's Name],
I, [Your Full Name], hereby grant full authorization to [Authorized Person’s Full Name] to sell my car on my behalf. The details of the car are as follows:
Make: [Car Make]
Model: [Car Model]
Year: [Year]
Registration Number: [Registration Number]
VIN: [Vehicle Identification Number]
This authorization includes the right to negotiate the selling price, sign relevant documents, and complete all required formalities for the transfer of ownership. A copy of my identification and vehicle registration is attached to support this authorization.
Please extend your full cooperation to [Authorized Person’s Name] in completing this process.
Sincerely,
[Your Full Name]
Simple Authorization Letter to Sell Car
Subject: Authorization to Sell Vehicle
Dear [Recipient's Name],
I am authorizing [Authorized Person’s Name] to sell my vehicle on my behalf. The details of the car are listed below:
Car Make and Model: [Details]
Registration Number: [Number]
[Authorized Person’s Name] is permitted to handle all paperwork and complete the transfer of ownership. Please accept this letter as proof of authorization.
Best regards,
[Your Name]
Casual Email Authorizing a Family Member to Sell Car
Subject: Permission to Sell My Car
Hi [Recipient’s Name],
I’m writing to let you know that I’ve asked my [relation, e.g., brother, cousin], [Authorized Person’s Name], to sell my car for me. It’s a [Car Make/Model/Year] with registration number [Number].
They’ll be taking care of all the sale steps and paperwork on my behalf, so please treat them as the authorized person for this transaction.
Thanks for your understanding.
Cheers,
[Your Name]
Professional Authorization Letter for Dealership
Subject: Authorization to Sell Vehicle Through Dealership
Dear [Dealership’s Name],
I, [Your Full Name], am authorizing your dealership to sell my car under the following details:
Vehicle: [Car Make/Model/Year]
Registration Number: [Number]
VIN: [Number]
This authorization allows you to advertise, negotiate pricing, and complete the transfer of ownership with a prospective buyer. I will accept the agreed sale price as per our discussions.
Please proceed with the necessary arrangements. I look forward to the successful sale.
Sincerely,
[Your Full Name]
Provisional Authorization Letter (Short-Term)
Subject: Temporary Authorization to Sell Vehicle
Dear [Recipient's Name],
I, [Your Full Name], authorize [Authorized Person’s Full Name] to sell my car for a limited period of [duration, e.g., 30 days]. The vehicle details are:
Car: [Make/Model/Year]
Registration Number: [Number]
This authorization expires on [Date], after which it will no longer be valid. Kindly allow them to handle sale-related activities within this timeframe.
Thank you.
Yours sincerely,
[Your Full Name]
Informal Message Authorizing a Friend
Subject: Authorization for Car Sale
Hello [Recipient’s Name],
Just a quick note to confirm that I’ve asked my friend, [Friend’s Name], to sell my car for me. It’s a [Car Make/Model/Year] with registration [Number].
Please consider this as my approval for them to handle everything about the sale.
Regards,
[Your Name]
Official Authorization Letter for Legal Processing
Subject: Authorization for Legal Sale of Vehicle
To Whom It May Concern,
I, [Your Full Name], of [Your Address], formally authorize [Authorized Person’s Full Name] to act as my legal representative in the sale of my car. This includes signing all documents, submitting legal forms, and transferring ownership to the buyer.
Vehicle Details:
Make: [Car Make]
Model: [Car Model]
Year: [Year]
Registration Number: [Number]
VIN: [Number]
This authorization is binding and recognized as my full consent for the transaction.
Yours faithfully,
[Your Full Name]
Quick Note Authorizing Sale
Subject: Authorization to Sell Car
Dear [Recipient's Name],
I authorize [Authorized Person’s Name] to sell my car, [Make/Model/Year, Registration Number]. They are allowed to complete all related formalities.
Regards,
[Your Name]
Heartfelt Authorization Letter (Family Circumstances)
Subject: Authorization to Sell My Car
Dear [Recipient’s Name],
Due to personal circumstances, I am unable to handle the sale of my car myself. Therefore, I am authorizing my [relation, e.g., son, daughter], [Authorized Person’s Full Name], to sell the car for me.
Car Details:
Make/Model/Year: [Details]
Registration Number: [Number]
I kindly request your cooperation in ensuring the sale process goes smoothly with their support. Your understanding is deeply appreciated.
With gratitude,
[Your Full Name]
Funny/Casual Email Authorizing Sale
Subject: Yes, You Can Sell My Car
Hey [Recipient’s Name],
I hereby grant [Authorized Person’s Name] the magical powers to sell my beloved four-wheeled companion, aka my [Car Make/Model]. Registration number is [Number] (in case you need to prove it’s really mine).
They’ll be taking care of all the boring paperwork so I don’t have to. Please treat this as official, even though I’m keeping it lighthearted.
Thanks a ton,
[Your Name]
How to write an authorization letter for selling your car
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Start by showing your intent to authorize another person to sell your car.
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It is not necessary to state a reason for authorization but you can mention a reason if you feel it may be needed. Generally speaking, you can authorize people for actions with out a reason.
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List the car details including car model, car plate number, chassis number.
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List scope of authorized actions: these are the specific actions that the authorized person can do. This is not mandatory in the case of selling vehicles since there little margin of fraud that can happen. Authorization letters usually contain scope, so it is really up to you.
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List exclusions. Again this is not mandatory but can help in some situations. Exclusions are actions that your agent is not allowed to do.
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List identity proof and signature of your agent. You don't want your letter to fall in the wrong hands and end up with your car being sold to someone else.
What is an Authorization Letter to Sell Car and Why Do You Need It?
An authorization letter to sell a car is a document that allows someone else to handle the process of selling your car on your behalf.
It is needed when the owner is unavailable, too busy, or simply prefers someone else to manage the sale.
This letter serves as proof that the authorized person has permission to negotiate, sign documents, and complete ownership transfer legally.
Who Should Write and Send the Letter?
- The registered owner of the car is the person who must write and sign the letter.
- In cases of joint ownership, all owners must provide written authorization.
- A parent, guardian, or executor may send the letter if the owner is a minor or deceased.
Whom Should the Letter Be Addressed To?
- The buyer of the vehicle.
- A car dealership handling the sale.
- Government offices or transport authorities requiring proof of authorization.
- Financial institutions if the vehicle is financed.
- Any third party assisting in the sale process.
Common Scenarios That Require an Authorization Letter
- The owner is traveling abroad during the sale.
- The car is being sold through a dealership.
- A family member or friend is helping to sell the car.
- The owner is physically unable to handle the process.
- The sale involves legal or estate matters.
Process of Writing and Sending the Letter
- Start with a clear subject line stating the purpose.
- Identify yourself as the owner and provide vehicle details.
- Name the authorized person and state what they are allowed to do.
- Attach supporting documents (ID copy, car registration).
- Send the letter directly to the relevant authority, dealership, or person.
- Keep a signed copy for your own records.
Requirements and Prerequisites Before Writing the Letter
- Valid identification of the owner.
- Vehicle registration certificate (RC).
- Copy of insurance papers (optional but useful).
- Clear understanding of authorization period (temporary or permanent).
- Contact details of the authorized person.
- Any legal documents if required by the jurisdiction.
Formatting Guidelines for an Authorization Letter to Sell Car
- Keep it one page if possible, concise yet detailed.
- Use a formal and professional tone unless writing to a family member or friend.
- Include all key car details (make, model, year, VIN, registration number).
- Explicitly state the powers granted to the authorized person.
- Sign and date the letter to confirm authenticity.
- Digital formats (emails) are acceptable for informal cases, but printed signed letters are preferred for official/legal purposes.
After Sending: Do You Need to Follow Up?
- Confirm that the recipient received the authorization letter.
- Check with the buyer or dealership if they need additional documents.
- Ensure the transfer of ownership is officially recorded.
- Keep communication open with the authorized person to monitor the sale’s progress.
- Retrieve proof of sale or acknowledgment once the transaction is complete.
Pros and Cons of Using an Authorization Letter
Pros:
- Saves time for the car owner.
- Enables sale even when the owner is unavailable.
- Provides legal protection for the authorized person.
Cons:
- Risk if the wrong person is authorized.
- Extra paperwork may be required.
- Some authorities may reject informal authorizations.
Mistakes to Avoid When Writing the Letter
- Forgetting to include key details like VIN or registration number.
- Not signing or dating the letter.
- Authorizing someone you don’t fully trust.
- Using vague wording that may cause legal issues.
- Sending only an email when a formal signed letter is required.
Essential Elements and Structure of the Letter
- Clear subject line.
- Greeting with recipient’s name (if known).
- Statement of authorization with owner and authorized person details.
- Car details (make, model, year, registration, VIN).
- Scope of authorization (negotiation, paperwork, transfer).
- Expiration date (if temporary).
- Signature and date of the owner.
- Attachments (ID proof, car documents).
Does It Require Attestation or Notarization?
- In many countries, a simple signed letter is sufficient.
- Some states or regions may require notarization for added authenticity.
- Dealerships often accept a signed letter without attestation.
- Legal sales, estate cases, or disputed ownership situations usually require notarized authorization.
