Joining Employee Announcement
I am very pleased to announce the joining of [new employee name] to our team. [New employee name] joins us as [job title] and will start on [some date]. [He/She] will be responsible for [….] and will work closely with [….].
Please help me welcome [new employee name] to our company with your usual grace and courtesy.
Regards
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Joining Employee Announcement
I gladly announce that [new employee name] will join us as [job title] effective [some date]. [New employee name] has more than [20] years of experience in [….] and will definitely be a tremendous addition to our team.
Let us all do our best to make [his/her] transition as smooth as possible and try to learn and benefit from [his/her] experience.
Joining Employee Announcement
Please help me welcome [Mr. / Mrs.] [employee name], our new [job title].
[Employee new name] has worked for more than [10] years as a [job title] and is definitely a valuable addition to our team.
[Optional: list few past major achievements.]
We are required to do our best to help [him/her] adapt and get into production mode as soon as possible.
Announcement of Joining Employee
Please welcome [employee name], newest member of [company name], who has joined us as [job title]. [Employee name] earned [his/her] degree in [specialty] from [college name] and has [some number] years of experience.
Please support [his/her] transition into our team and make use of [his/her] expertise and experience, with your usual grace, hospitality and cooperation.
Announcement of Leaving Employee
We would like to inform you that [employee name and job title] will no longer be working with us effective [last working date]. [Replacing employee name] will be assuming [leaving employee]’s duties.
Announcement of Leaving Employee
We would like to regretfully inform you that [employee name and job title] will no longer be working with us effective [last working date]. This is a great loss to the company but we can only wish [leaving employee] the best of luck in [his / her] future challenge. [Leaving employee name]’s duties will be assumed by [replacing employee].
Formal Joining Announcement Letter
Subject: Welcome [Employee Name] to [Company Name]
Dear Team,
We are pleased to announce that [Employee Name] will be joining [Department/Team] as [Job Title] effective [Start Date]. [He/She/They] brings with [him/her/them] extensive experience in [brief description of skills or background].
Please join us in welcoming [Employee Name] and provide your support as [he/she/they] transitions into this new role.
Sincerely,
[Manager/HR Name]
[Title]
[Company Name]
Casual Welcome Email
Subject: Excited to Welcome [Employee Name]!
Hi Team,
We’re excited to have [Employee Name] joining our team as [Job Title] starting [Start Date]. [He/She/They] comes with great experience in [area/skill].
Let’s all make [Employee Name] feel welcome and help [him/her/them] get settled in.
Cheers,
[HR/Manager Name]
Formal Leaving Announcement Letter
Subject: Farewell to [Employee Name]
Dear Team,
We would like to formally announce that [Employee Name] will be leaving [Company Name] as of [Last Working Day]. [He/She/They] has been an invaluable member of [Department/Team], contributing significantly to [specific achievements/projects].
Please join us in wishing [Employee Name] continued success in [his/her/their] future endeavors.
Sincerely,
[Manager/HR Name]
[Title]
[Company Name]
Heartfelt Farewell Message
Subject: Wishing [Employee Name] All the Best
Hi Everyone,
It is with mixed emotions that we announce [Employee Name]’s departure from [Company Name] on [Last Working Day]. [He/She/They] has been a fantastic colleague and will be greatly missed.
Please join me in expressing our gratitude and best wishes for [Employee Name]’s next adventure.
Warm regards,
[Manager/HR Name]
Informal Leaving Email
Subject: Goodbye and Best Wishes to [Employee Name]
Hey Team,
Just a heads-up that [Employee Name] will be leaving [Company Name] on [Last Working Day]. [He/She/They] has contributed a lot to our projects, and we’ll all miss [him/her/them].
Let’s make sure to say our goodbyes and wish [Employee Name] well!
Thanks,
[HR/Manager Name]
Quick Joining Announcement Message
Subject: Welcome [Employee Name]!
Team,
Please welcome [Employee Name] who joins [Department/Team] as [Job Title] on [Start Date]. [He/She/They] will be working closely with us on [project/tasks].
Thanks,
[Manager/HR Name]
Creative and Fun Welcome Note
Subject: Meet Our New Star: [Employee Name]!
Hey Team,
Big news! [Employee Name] is joining [Department/Team] as [Job Title] starting [Start Date]. [He/She/They] has awesome experience in [area/skill], and we’re thrilled to have [him/her/them] onboard.
Let’s give a warm, fun welcome!
Cheers,
[HR/Manager Name]
Professional Leaving Announcement for Management
Subject: [Employee Name] Departure Announcement
Dear Management Team,
Please be informed that [Employee Name], [Job Title], will be leaving [Company Name] as of [Last Working Day]. During [his/her/their] tenure, [he/she/they] contributed significantly to [projects/achievements].
We appreciate [Employee Name]’s efforts and wish [him/her/them] continued success in future endeavors.
Best regards,
[HR/Manager Name]
[Title]
[Company Name]
What / Why: Purpose of Joining or Leaving Employee Announcements
- Joining announcements inform the team of new personnel, their roles, and start dates.
- Leaving announcements notify staff of an employee’s departure and allow for farewells.
- Both maintain transparency and promote team cohesion.
Who Should Send These Announcements
- HR departments or HR representatives.
- Direct managers or supervisors of the employee.
- Senior leadership, in formal company-wide communications.
Whom Should Receive These Announcements
- All team members or department colleagues.
- Relevant stakeholders or departments collaborating with the employee.
- Management or leadership for awareness and documentation.
When to Send Joining or Leaving Announcements
- Joining: a few days before or on the employee’s first day.
- Leaving: a few days before the employee’s last working day.
- In case of interim or temporary roles, at the start and end of assignments.
How to Write and Send These Announcements
- Choose the appropriate tone: formal, casual, or creative.
- Include essential information: employee name, role, start/last date, relevant achievements.
- Address recipients appropriately and ensure clarity.
- Send via email, company newsletter, or internal communication platform.
- Encourage team support or farewells.
Requirements and Prerequisites
- Confirm start or end dates with HR and employee.
- Verify the employee’s correct title, department, and spelling of name.
- Gather relevant achievements or introductory details for announcements.
- Decide the tone suitable for company culture.
Formatting Guidelines
- Length: 100–250 words is sufficient for clarity.
- Tone: professional, warm, or casual depending on audience.
- Structure: subject line, greeting, main message, closing, optional call to action.
- Mode: email, printed letter, or intranet post.
After Sending / Follow-up Actions
- Ensure the employee sees the announcement.
- Encourage team introductions or farewell messages.
- Track acknowledgment if necessary for HR records.
- Schedule any formal welcoming or exit meetings.
Common Mistakes to Avoid
- Omitting important details like dates or roles.
- Using overly casual or unprofessional language in formal announcements.
- Forgetting to notify relevant teams.
- Sending late announcements after employee has started or left.
Elements and Structure
- Subject line reflecting the announcement (e.g., Welcome/Farewell).
- Greeting addressing the audience.
- Employee details: name, role, department, start/last date.
- Key achievements (for leaving) or background (for joining).
- Encouragement for team engagement (welcoming or farewell).
- Closing and sender information.
Tricks and Tips for Effective Announcements
- Keep tone consistent with company culture.
- Highlight positive contributions or strengths.
- Use clear, concise language to avoid confusion.
- Include a call to action for welcoming or farewells.
Compare and Contrast with Other HR Communications
- Unlike payroll or HR policy emails, these announcements focus on people and relationships.
- Serve both informational and morale-boosting purposes.
- Compared to personal emails, company-wide announcements ensure transparency and inclusivity.
